Accounting Technician (FMG/AT 2) [Contract]

JOB PURPOSE

Under the supervision of the Director, the incumbent is responsible to assist in the management of the Unit’s Annual Recurrent Budget and provide other financial support services for the effective operation of the Waste Management Unit.

 

KEY OUTPUTS

  • Petty Cash Imprest System maintained
  • Annual Budget collated
  • Monthly Expenditure Control maintained
  • Annually/Quarterly Cash Flow Forecasts prepared
  • Monthly and Quarterly Budget and Performance Review reports prepared
  • Revenue collection and issuing of receipts managed and maintained
  • Lodgements dispatched
  • Customer’s account reconciled and up to date
  • Purchase Order, Commitment and Payment Requisitions prepared and submitted
  • Customer monthly invoices and annual Statements prepared and dispatched
  • Correspondences prepared and dispatched
  • Financial Management Information System maintained and updated
  • Customer accounting records (paper and electronic) updated and maintained
  • Reports and financial statements prepared
  • Frequent dialogue held with customers, suppliers and relevant MOH&W Departments

 

KEY RESPONSIBILITY AREAS

  • Manages Petty Cash Imprest System
  • Prepares annual budget for the administration of the Waste Management Unit
  • Reviews with Operations Manager, Administrator and Director, budget requirements for their respective programmes and activities
  • Prepares quarterly and monthly cash flows and compare with approved Estimated of Expenditure
  • Liaises with the Financial Management Division on matters concerning the approved Budget, Cash Flows, Payments, Lodgement Receipts, Commitments and GCT certificates for suppliers
  • Prepares Monthly and Quarterly Budget and Performance Review reports
  • Collects revenue cheques by hand or through the Value Book
  • Prepares official receipts for cheques collected and dispatch to customer
  • Prepares lodgements and send to Cashier and maintains customer file and payment logbook
  • Prepares commitment, purchase order and payment requisitions and submit to Financial Management Division & Procurement Unit
  • Liaises with the Procurement Unit to ensure timely preparation purchase orders
  • Submits supplier invoices to the Accounts Department regarding cash on delivery payments to complete file
  • Submits contracts and invoices to Procurement Unit to complete files
  • Prepares monthly customer invoices and dispatch to customers and maintain file (paper and electronic)
  • Liaises with customers to ensure timely submission of payments and/or payment receipts
  • Ascertains monthly bank statements of customer’s electronic lodgements from Accounts Department and reconcile customer’s accounts file 
  • Maintains customer accounting files (paper and electronic) and prepare monthly financial statements
  • Prepares relevant correspondences to customer regarding outstanding payments
  • Makes entries and maintain Financial Management Information System
  • Prepares monthly financial status reports
  • Maintains monthly log on utility and fuel consumption
  • Reviews and maintain custody of staff salary advice and issue monthly salary slips to staff
  • Retrieve files and compile data and reports upon request
  • Performs any other related duties as assigned from time to time by the Director

 

PERFORMANCE STANDARDS

  • Petty Cash Imprest System, revenue collection, cheque and receipt issuing managed in accordance with the GOJ FAA Act and other Government financial regulations
  • Annual Budgets and forecasts for the Unit are prepared on a timely basis
  • Monthly and annual cash flow statements are prepared on a timely basis
  • Requisitions for Purchase Orders, Commitments and Payments prepared accurately and timely
  • Lodgements prepared for dispatched according to requirements
  • Customer invoices prepared accurately and dispatched timely
  • Customer payment records reconciled monthly and maintained accurate and up to date
  • Financial Management Information System is maintained accurate and up to date
  • Reports prepared and submitted within established timeframe
  • Correspondences prepared and dispatched timely
  • Follow-ups with customers and MOH&W Procurement Unit and Accounts Department done frequently and timely and desired outcome achieved
  • Stipulated deadlines are consistently achieved
  • Confidentiality of information obtained on the job is preserved

 

Required Competencies

Functional/Technical Competencies Level
Knowledge of Public Service Regulations, Staff Orders, Financial Administration Act and other regulations and procedures governing the Public Sector  
Excellent knowledge of Government & General Accounting  
Excellent knowledge of the Financial Management Information System  
Proficiency in the use of relevant software application including MS Word, Excel and PowerPoint, Quick books  
Analytical ability is required in order to gather and summarize data for reports,  
Attention to details for checking paper work  
Sound understanding of computerized accounting systems including government’s Automated Financial Accounting system  

 

Core Competencies Level
Oral communication skills  
Written communication skills  
Good interpersonal relations and teamwork skills  
Ability to work on own initiative  
Good planning and organizing skills  
Good time management skills  
Good accounting skills  
Problem Solving and Decision Making skills  
Analytical Skills  

 

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

  • AAT Level 3 or ACCA/CAT Level 3 or ACCA Level 1- OR
  • Diploma in Accounting from a recognized University e.g. UTECH or A Sc. Accounting, MIND – OR
  • Completion of revised Certificate in Government Accounting Level 2 Course – OR
  • Bachelor’s Degree in Accounting or Management studies with Accounting from recognized University e.g. UTECH, UWI

 

SPECIAL CONDITION ASSOCIATED WITH JOB

  • May be required to work beyond normal working hours and weekends as the need arises
  • Working environment at the medical waste treatment facility involves unpleasant odour
  • Typical office working environment, no adverse working conditions

 

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Interested persons may apply by submitting a cover letter and resume via email no later than Wednesday, July 1, 2020 to:

Director
Human Resource Management & Development
Ministry of Health & Wellness
10A Chelsea Avenue
Kingston 10
jobs@moh.gov.jm

Please note that responses will be sent to short- listed applicants only.