Administrator, Pension (GMG/AM 1) (Vacant)

JOB PURPOSE

Reporting to the Director of Personnel, the incumbent is responsible for managing the separation benefits process for the Ministry of Health and its regional staff in accordance with the relevant Acts and Regulations.

 

KEY OUTPUTS

  • Service records updated
  • Retirement schedule developed
  • Leave computation computed
  • Letters prepared and issued
  • Reports prepared
  • Database for pension records established

 

KEY RESPONSIBILITY AREAS

  • Updates and prepares staff service record;
  • Counsels prospective retires in preparing them for retirement from the Public Service;
  • Researches data to determine the number of officers attaining fifty-nine (59) years then collate and submit same to the Office of the Services Commissions;
  • Seeks approval from O.S.C for prospective officers to be retired from the Public Service on the grounds of age, re-organization and Resignation;
  • Liaises with external Ministries in retrieving documents and information necessary for the processing of death benefits, pension gratuity;
  • Liaises with other Ministries to obtain leave computation where officers have been transferred/seconded.
  • Ensures that all outstanding salary payments in respect of deceased officers are forwarded to the Administrator General’s Department to be credited to the estate of the deceased;
  • Makes submission to the Office of the Services Commission and the Ministry of Finance and the Public Service (Pensions Branch) in response to queries;
  • Researches and submits information to the Director, Human Resource Management & Development to prepare reports of activities within the Superannuation Unit for review at the Senior Management meeting;
  • Advises officers of the date on which to proceed on their pre-retirement leave;
  • Batches Service Records to be updated by researching files for information pertaining to period of leave granted, appointments, revision of salaries, increments and seniority allowances paid, transfers, secondments, medical reports and disciplinary charges, etc;
  • Prepares letters of linkages of service; and keeps a record of all persons proceeding on pre-retirement leave;
  • Establishes database for pension records;
  • Designs and implements the usage of prescribed forms and circulating for pension purposes;
  • Advises Ministry of Finance and Planning (Pensions Branch) on retirees’ indebtedness to the Government;
  • Keeps a record of all documents referred to the Pension department as well as payments of awards made in respect of Pension gratuity of ex-gratia;
  • Makes request to the Ministry of Finance and the Public Service for no-pay leave in excess of one hundred and eighty (180) days;
  • Trains officers in the Ministries’ Region and Health Centres on pension matters;
  • Disseminates information to the Local Government Authorities on changes in the Pension (Parochial Officers) Act;
  • Manages the development of direct reports through the preparation of performance appraisals and recommendation of required training and development programmes
  • Prepares quarterly reports on activities in the Unit for the relevant personnel
  • Performs any other related duties that may be assigned from time to time.

 

REQUIRED COMPETENCIES

Functional/Technical Competencies Levels
Good knowledge of the Public Service Regulations, practices and procedures.  
Knowledge of regulations governing Ministry of Health  
Familiarity with the Staff Orders for the Public Service and the Civil Service Establishment Act  
Maintaining protocol of Government procedures  

 

Core Competencies Levels
Oral communication skills  
Confidentiality  
Written communication skills  
Time management skills  
Ability to use initiative  
Leadership skills  
Interpersonal skills  
Problem solving and decision making  
Teamwork and cooperation  
Managing external relationships  
Integrity  

 

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

  • 4 CXC/GCE subjects along with a Certificate or Diploma in Personal Management plus; or
  • Certificate in Personnel Management or Management from a recognized institution; plus three (3) years related working experience

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Interested persons may apply in writing accompanied by resumes. Applications must be submitted no later than Friday, August 2, 2019 to:

Director
Human Resource Management & Development
Ministry of Health
10A Chelsea Avenue
Kingston 10
jobs@moh.gov.jm

Please note that responses will be sent to short- listed applicants only.