Career Opportunity – Health Records Administrator

Applications are invited from suitably qualified persons to fill the position below in the Ministry of Health.

Health Records Administrator HPC/HR 4
Policy, Planning and Development Branch


To ensure the provision of accurate and timely morbidity and mortality statistics, through the process of validation and monitoring of abstracted clinical data, which informs decision making by the Ministry of Health.



  • Data received and validated in a timely manner
  • Data collection tools prepared and issued biannually
  • Health Information Systems monitored /audited quarterly
  • Monitoring reports prepared
  • Work plans prepared
  • Trained health records personnel
  • Advice on Health Records
  • Complete and accurate records



Technical /Professional Responsibilities

  • Ensures the timely submission of health information to the Planning and Evaluation Branch.
  • Collaborates with Statistician in the development of verification procedures to ensure that accurate statistical data is submitted.
  • Participates in programme planning relating to health records and health data collection.
  • Collaborates with the Director, Health Record Services in organizing, coordinating and monitoring health records programmes for health care institutions.
  • Provides professional leadership and technical direction to health records and other personnel involved in health data collection.
  • Participates in developing technical and ethical standards and procedures to ensure a confidential, effective and efficient health record system.
  • Advises on health record keeping methods for the achievement of compliance with health care standards.
  • Participates in developing health data forms.
  • Evaluates the organization and operation of statistical units in health facilities island-wide, to ensure compliance with established standards and improved technology.
  • Assists in coordinating and monitoring quality of health records.
  • Participates in developing criteria and methods of evaluation to ensure that legal and ethical aspects of health-record keeping are maintained.
  • Coordinates training programmes for health record keeping and statistics.
  • Assists in supervising the directed practice of health record students from the University of Technology.
  • Assists in the training health records personnel in data collection methods for Monthly Clinical Summary Report (MCSR) and Community Mental Health Report (CMHR).
  • Assists with the development of computer systems as it relates to Health Records.
  • Advises on the content and forms for systems such as disease registries, data banks, births and deaths registration.


Other Responsibilities

Performs other related duties as assigned by the Director, Health Records Services.



  • MCSR and CMHR are received and validated within specified time.
  • Data collection tools are ordered, prepared and dispatched.
  • Health Information Systems in the field are continuously monitored and audited
  • Monitoring/audit reports are comprehensive and submitted within established time frame.
  • Monitoring/audit reports recommendations’ lead to improvements.
  • Follow up mechanism is implemented according to established guidelines.
  • Health Records Personnel are trained periodically
  • Computer systems for health records are developed and maintained
  • Advice on Health Records provided when needed



Functional/Technical Competencies Levels
Knowledge of Health Record Science  
Thorough working knowledge of the methods, procedures, rules andregulations governing the practice of health data collection  
Ability to coordinate the activities of personnel and programmes island wide  
Ability to analyze statistical reports and make recommendations for amendments, if necessary  




Core Competencies Levels
Good oral communication skills  
Good written communication skills  
Knowledge of the principles of management  
Well developed skills in interpersonal communication  
Analytical thinking  
Use of technology  



  • Associate degree in Health Information Technology from a recognized university or equivalent
  • Four (4) years full-time progressive experience in work related to the preparation and maintenance of health records and health statistics, one of which should be at the supervisory level.



Interested persons may apply by submitting a cover letter and resume via email no later than Friday, May 10, 2019 to:

Human Resource Management & Development
Ministry of Health
10A Chelsea Avenue
Kingston 10

Please note that responses will be sent to short- listed applicants only.