Career Opportunity – Human Resource Officer (GMG/AM 3) (Staffing) – Not Vacant

Applications are invited from suitably qualified persons to fill the following position in the Ministry of Health Human Resource Management & Administration Unit.

 

JOB PURPOSE

Under the supervision of the Director Human Resource Management & Development, the incumbent undertakes staffing duties relating to the recruitment, selection, appointment, promotion and other staffing activities within the Ministry of Health.

The incumbent also assists in the monitoring of Human Resource Management functions in the Regional Health Authorities

 

KEY OUTPUTS

  • Individual Work Plan prepared;
  • Personnel Policies and Procedures implemented;
  • Appointment, promotion and assignment of staff conducted;
  • Recruitment, selection and separation of staff conducted;
  • Correspondence processed;
  • Advice and guidance provided to  managers and staff;
  • Reports prepared.

 

KEY RESPONSIBILITIES

A.) Management/Administrative Responsibilities:

  • Participates in the development of the Unit work plan and prepares individual work plan;
  • Checks completed documents to ensure  accuracy and compliance with Government of Jamaica Policies and Regulations;
  • Ensures that the recruitment/selection processes are implemented;
  • .Assists in the updating of the Human Resource Manual;
  • Prepares Status Reports on activities performed.

 

B.) Technical /Professional Responsibilities:

  • Facilitates the development of circulars for the advertisement of posts;
  • Processes correspondence received – letters of application and referrals etc;
  • Assists in the conduct of recruitment activities – short-listing, interviews, assessment including assessment centres; 
  • Conducts post selection activities ensuring that all relevant documents are completed, advise relevant personnel regarding the outcome of selection exercises;
  • Prepares and submits request for work permit exemptions to the Ministry of Labour and Social Security for their approval;
  • Ensures that Medical Examination Reports and Probationary Reports are completed and forwarded to the HRMC within the specific time required by the Committee;
  • Participates in the orientation of new employees;
  • Submits recommendations to the Human Resource Manager for submission to the Human Resource Management Committee (HRMC); for promotions and acting appointments of staff;
  • Ensures that responses received from the committee are forwarded to the relevant Divisions/Regions for the necessary action to be taken;
  • Ensures that all separation matters are satisfactorily settled;
  • Issue reminders to heads of division with regards to officers/employees who are acting in clear vacancies and request recommendations indicating their suitability for appointment/promotion;
  • Apprises the Human Resource Manager of officers who are acting in clear vacancies, employed in clear vacancies;
  • Liaises with relevant divisions for the processing of transfers for staff to or from the division;
  • Liaises with the Confidential Registry regarding the preparation of personal files for new employees;
  • Prepares recommendation to the Human Resource Management Committee (HRMC) regarding termination and re-engagement of contract officers as well as the recommendation to the Accountant General’s Department for the payment of gratuity;
  • Collaborates with the Employee Relations Unit in the investigation of queries and discrepancies relating to appointments as assigned;
  • Interprets, assists and  advises staff  on Human Resource Management Policy and Regulations;
  • Liaises with the Ministry of Finance and the Public Service, Offices of the Services Commissions and other Government Agencies in order to access necessary information for the Unit;
  • Assists in monitoring the operations of Human Resource Management functions in the Regional Health Authorities to ensure  adherence to governments polices, regulation and procedures;

 

C .) Other Responsibilities;

  • Performs other related duties that may from time to time be assigned.

 

PERFORMANCE STANDARDS

  • Individual Work Plan prepared in accordance with agreed format and within specified time frame
  • Personnel Policies and Procedures implemented in accordance with established standards;
  • Appointment, promotion and assignment of staff conducted in keeping with required guidelines;
  • Recruitment, selection and separation of staff conducted in keeping with required guidelines;
  • Correspondence processed promptly and in keeping with the Ministry’s standards;
  • Advice and guidance provided to  managers and staff are accurate and sound;
  • Reports prepared are accurate, comprehensive and produced within specified time frame;
  • Confidentiality and integrity are exercised at all times.

 

INTERNAL AND EXTERNAL CONTACTS:

i) Internal Contacts

Contact (Title)

 

Purpose of Communication
Director, Human Resource Management & Development Obtains/gives advice, receive directives, guidance, general information and provide feedback.
Director Human Resource Management  Obtains/gives advice, receive directives, and  guidance, work assignments, provide reports, recommendations, general information and feedback
Human Resource Manager Obtains/gives advice, receive directives, and  guidance, work assignments, provide reports, recommendations, general information and feedback
Other members of staff  in the Ministry Discuss issues in relation to relevant activities

 

Regional Health Authorities Collaborate, obtain and share information, discuss issues

ii) External Contacts

Contact Purpose of Communication
Ministry of Finance and the Public Service

/SHRMD)

To obtain information, seek guidance, clarification of policy
Office of the Services Commissions  To obtain information, clarification of policy
Accountant General’s Department Payment of gratuity

 

REQUIRED COMPETENCIES:

       Core

  • Strong presentation, written, oral and communication skills;
  • Good human relations and interpersonal skills;
  • Excellent planning and time management skills;
  • Strong decision-making, critical thinking and problem solving skills;
  • Excellent leadership, networking and relationship-building skills;
  • Ability to exercise sound judgement and attention to detail;
  • Excellent skills in teamwork and cooperation;
  • Strong goal/result orientation;
  • Excellent integrity/ethics exercised in the performance of duties.

 

Technical

  • Strong  knowledge of Government’s regulations and procedures;
  • Strong  knowledge of Human Resource Management principles and practices;
  • Strong knowledge of HR staffing/recruitment policies and procedures
  • Knowledge of conflict management and negotiating skills;
  • Knowledge of the Ministry’s  policies and procedures;
  • Proficiency in the use of relevant computer software and computer applications.

 

MINIMUM REQUIRED EDUCATION AND EXPERIENCE:

  • First Degree in Human Resource Management/Public Administration with three (3) years related experience 

                                             and

  • Training in Government of Jamaica Human Resource Management policies and practices;

                                             OR

  • Diploma in Human Resource Management with six  (6) years  related experience

                                             and

  • Training in Government of Jamaica Human Resource Management policies and practices;
  • Any other equivalent combination of qualification and experience..

 

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB:

  • Required to work beyond normal working hours whenever the need arises.

 

AUTHORITY:

  • To request confidential employee records.

 

10. WORKING CONDITIONS:

  • Normal office conditions.

…………………………………………………………………………………………………………………

Interested persons may apply in writing accompanied by resumes. Applications must be submitted no later than Friday, October 19, 2018 to:

Director
Human Resource Management & Development
Ministry of Health
10A Chelsea Avenue
Kingston 10
jobs@moh.gov.jm

Please note that responses will be sent to short- listed applicants only