Career Opportunity – Personnel Officer (GMG/AM 3) (Pension) Period June 3, 2019 to July 12, 2019 (Not Vacant)

JOB PURPOSE

Under the supervision of the Director of Personnel, the incumbent is responsible for administering all leave, pensions, NIS and gratuity. 

 

KEY OUTPUTS

  • Personnel Policies & Procedures Implemented
  • Staff list maintained
  • Correspondence processed
  • Reports prepared
  • Service Records prepared

 

KEY RESPONSIBILITY AREAS

  • Updates and prepares staff service record;
  • Counsels prospective retires in preparing them for retirement from the Public Service;
  • Researches data to determine the number of officers attaining fifty-nine (59) years then collate and submit same to the Office of the Services Commissions;
  • Seeks approval from O.S.C for prospective officers to be retired from the Public Service on the grounds of age, re-organization and Resignation;
  • Liaises with external Ministries in retrieving documents and information necessary for the processing of death benefits, pension gratuity;
  • Liaises with other Ministries to obtain leave computation where officers have been transferred/seconded.
  • Ensures that all outstanding salary payments in respect of deceased officers are forwarded to the Administrator General’s Department to be credited to the estate of the deceased;
  • Makes submission to the Office of the Services Commission and the Ministry of Finance and the Public Service (Pensions Branch) in response to queries;
  • Processes all pension related documents, pension particulars, service records and submit to the Ministry of Finance and Planning for the payment of pension benefits.
  • Ensures that responses received from the Office of the Services Commissions or Ministry of Finance for the Ministry of Health and the Regional Health Authorities are forwarded to the relevant Region/Department and follow up to ensure that necessary action is taken.
  • Provides information of leave eligibility for officers who have resigned or separated from the Ministry.
  • Prepares and maintains staff list for the respective groups.
  • Prepares schedules of employees who are eligible for retirement and submits all relevant documents to the Office of the Services Commissions and Pension Branch.
  • Processes and prepares National Insurance Scheme documents to ensure that members of staff are adequately compensated for any benefits they are eligible to receive.
  • Monitors and audits human resource processes in the Regional Health Authorities
  • Performs any other related duties that may be assigned from time to time.

 

REQUIRED COMPETENCIES

Functional/Technical Competencies Levels
Good knowledge of the Public Service Regulations, practices and procedures.  
Knowledge of regulations governing Ministry of Health  
Familiarity with the Staff Orders for the Public Service and the Civil Service Establishment Act  
Use of Technology  
Keeps abreast of current human resource practices and procedures and the Public Service Regulations  
Maintaining protocol of Government Procedures  

 

Core Competencies Levels
Good oral communication skills  
Good written communication skills  
problem solving techniques  
Good time management skills  

 

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

  • Associates Degree in Business Administration, Management 
  • At least 3 years experience in public sector pension administration
  • Any equivalent combination of qualification and experience

 

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Interested persons may apply by submitting a cover letter and resume via email no later than Friday, April 19, 2019 to:

Director
Human Resource Management & Development
Ministry of Health
10A Chelsea Avenue
Kingston 10
jobs@moh.gov.jm

Please note that responses will be sent to short- listed applicants only.