Career Opportunity – Secretary 2 (Ops/Ss 2)

JOB PURPOSE

To type, collate documents, maintain an effective information storage and retrieval system and organize schedules of meetings and appointment.

 

KEY OUTPUTS

  • Typed letters, memos, forms and budgets.
  • Correspondence and assignments maintained.
  • Liaison with Ministry of Health personnel.
  • Arrangements for meetings, seminars and workshop.

 

KEY RESPONSIBILITY AREAS

  • Types letters, forms, budgets, and memoranda, as necessary and submit to Director.
  • Screens telephone calls and visitors and refer them to appropriate officers.
  • Maintains an efficient and effective information storage and retrieval system.
  • Follows up on correspondence and assignments issued by the Director
  • Liaise with Ministry of Health, Regional Health Authorities and other Government Departments as required.
  • Makes arrangements for meetings, seminars and workshops.
  • Makes copies of correspondence, reports and other documents.
  • Performs any other related duties, as assigned by the Director.

 

PERFORMANCE STANDARDS

  • Assigned tasks and regular duties are effectively carried out
  • Work carried is of a high standard and organizational principles are adhered to
  • An efficient storage and retrieval system for correspondence is maintained
  • Confidentiality is maintained in the execution of duties

 

Required Competencies

Functional / Technical Level
Knowledge of secretarial practices and procedures  
Working knowledge of office administration  
Working knowledge of word processing applications  

 

Core Competencies Level
Excellent oral communication skills  
Excellent written communication skills  
Good interpersonal skills  
Good time management skills  

 

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

  • At least four (4) CXC/GCE O’ levels including Mathematics and English Language
  • Be proficient in typewriting and shorthand
  • Successful completion of the Office Professional Training Course at the Management Institute for National Development.
  • Minimum of two (2) years working experience in a similar capacity.
  • Any equivalent combination of education and experience.

 

………………………………………………………………………………………………………………………………………………………………………..

Interested persons may apply by submitting a cover letter and resume via email no later than Tuesday, May 7, 2019 to:
Director
Human Resource Management & Development
Ministry of Health
10A Chelsea Avenue
Kingston 10
jobapplications.moh@gmail.com

Please note that responses will be sent to short- listed applicants only.