Career Opportunity – Secretary 2 (OPS/SS2)

Applications are invited from suitably qualified persons to fill the following position in the Ministry of Health. (National Public Health Laboratory (NPHL) and the National Blood Transfusion Services (NBTS).

Secretary 2 (OPS/SS2)

JOB PURPOSE

Under the direction of the Chief Medical Technologist II the incumbent is responsible for general secretarial duties. 

 

KEY OUTPUTS

  • Patient reports computerized
  • Reports and other correspondences typed
  • Client’s queries attended to
  • Postmortem and surgical reports Dispatched
  • Reports issued
  • Paper and electronic filing systems for reference maintained

 

KEY RESPONSIBILITY AREAS

  1. Management/Administrative Responsibilities
    • Type letters, prepare and retain copies of correspondences, reports and other documents
    • Take and transcribe minutes and prepare agenda for monthly meetings
    • Greet clients and handle their enquiries
    • Answer telephone and give information to callers, take messages or transfer to relevant personnel
    • Operate office equipment such as copiers, fax machines and phone systems, use computer systems for spreadsheets, word processing, and database management
    • Communication with Police Officer, Doctors, Medical records officers re processing of results
  2. Technical/Professional Responsibilities
    • Dispatches postmortem reports to Hospitals and other medical facilities
    • Types and issue surgical/postmortem reports for patients upon request
    • Conducts search of patients reports when they cannot be found on the LIS system
    • Consults with Head of Department to discuss problems in the area and make recommendation to correct short fall.
  3. Other Responsibilities
    • Any other related duties delegated for the smooth functioning of the department

 

REQUIRED COMPETENCIES

Core:

  • Written/oral communication skills
  • Interpersonal skills, time management skills
  • Good customer relations skills
  • Excellent skills in teamwork and cooperation
  • Ability to work harmoniously with a diverse group of people at various levels
  • Excellent integrity/ethics in performance of duties

 

Technical Skills:

  • Working knowledge of computer applications
  • Good typewriting skills
  • Sound knowledge of Microsoft Office
  • Proficiency in reading doctors handwritten reports and attention to details
  • Knowledge of Medical Terminologies and jargons (optional/desirable)
  • Knowledge of coding medical reports (Optional/desirable)
  • Knowledge of policies and procedures of the Laboratory

 

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

  • Four (4) CXC subjects including English Language
  • Secretarial certification from a reputable institution
  • Certificate in Administrative Management (CAM 1 ) from MIND
  • Minimum of three (3) years secretarial experience.

 

Interested persons may apply in writing, accompanied by resumes. Applications must be submitted no later than Friday, January 11, 2019 to:

Director
Human Resource Management & Development
Ministry of Health
10A Chelsea Avenue
Kingston 10

jobs@moh.gov.jm

Please note that responses will be sent to short- listed applicants only.