Custom Clearance Administrator (GMG/AM 2) [Not Vacant]

JOB PURPOSE

To assist with the preparation of purchase orders, customs clearance documents and commitments for payments for the Ministry of Health & Wellness its agencies/facilities and NGOs

 

KEY OUTPUTS

  • Medical groups, donations and other overseas purchases cleared and delivered in a timely manner
  • Purchase orders and commitments are prepared with efficiency so as to avoid delays

 

KEY RESPONSIBILITY AREAS

  • Collects importation documents from Shipping Agents for processing
  • Prepares charges, e.g., storage, handling, wharfage, etc. and delivers charges to consignee in order to obtain funds
  • Assists with the preparation of Pre-Entry clearance letters, pharmaceutical division (PSD) permits and obtains authorization signatures from Inspectorate Division (Ministry of Finance) for the release of medical supplies from Ports of Entry
  • Carries out physical examination on shipments to determine the condition of goods before delivering to consignee
  • Ensures shipment is cleared from Port of Entry to their destination with specified time
  • Presents copy of clearance letter and shipping documents for preparation of Final Entries
  • Arranges for the transportation of shipments cleared from Ports of Entry to the consignee
  • Prepares Purchase Orders for the procurement of goods, services and works
  • Prepares monthly reports on clearance of Gifts and overseas purchases
  • Prepares and commits payments for all allowances
  • Performs any other related duties that may be assigned from time to time.

 

PERFORMANCE STANDARDS

  • Stipulated deadlines are consistently met
  • High level of performance is demonstrated consistently
  • The established systems and procedures are adhered to consistently

 

REQUIRED COMPETENCIES

Functional/Technical Competencies Levels
Knowledge of Government Policies and Procedures relating to procurement, clearance and storage of goods  
Knowledge of Inventory management and control  
Familiarity with health terminology, equipment and supplies, and medical supplies  
Knowledge of Customs policies and procedures  
Working knowledge of computer programmes  

 

Core Competencies Levels
Oral Communication skills 2
Written communication skills 2
Compliance 2
Initiative 2
Integrity 2
Customer and quality focus 2
Teamwork and cooperation 2
Planning and organizing skills 2

 

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

  • Four (4) CXC, Level 11 (general proficiency) or GCE “O” Levels
  • Certificate in Custom Clearance, ‘PLUS’
  • Certificate in Supplies Management (Levels 1, 2 & 3)
  • At least three (3) years’ experience in related field
  • Any equivalent combination of education and experience

 

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Interested persons may apply in writing accompanied by resumes. Applications must be submitted no later than Friday, June 18, 2020 to:

Director
Human Resource Management & Development
Ministry of Health & Wellness
10A Chelsea Avenue
Kingston 10
jobs@moh.gov.jm

Please note that responses will be sent to short- listed applicants only.