Director, Management Accounts (FMG/PA 4) (Not Vacant)

JOB PURPOSE

Reporting to the Principal Finance Officer (PFO), the Director, Management Accounts is directly responsible for the preparation, collation and implementation of the Ministry’s budgets (i.e. Recurrent, Capital A and B) in accordance with the approved Corporate Plan and the Ministry of Finance and the Public Service guidelines, to facilitate the most efficient allocation of resources and the prudent management of those funds in meeting the strategic objectives of the Ministry.

 

KEY OUTPUTS

  • Budget policies interpreted, procedures and practices established and documented;
  • Operational and work plans prepared;
  • Annual Budget and Costings prepared;
  • Cash Flow forecast and carry-on provision prepared;
  • Supplementary Provision prepared;
  • Warrant schedules that reflect the Ministry’s priorities and available resource prepared;
  • Expenditure within budgetary provision controlled;
  • Monthly/Quarterly review of expenditure prepared;
  • Prompt clearance of cash advances;
  • Commitment Control Register monitored;
  • Management reports prepared;
  • Staff needs identified and addressed.

 

KEY RESPONSIBILITIES

  • Participates in the development and preparation of the Strategic, Operational Plans for the Division;
  • Contributes to the development and monitors work schedule ensuring the effective utilization of staff in accomplishing the Branch’s objective;
  • Provides technical advice on Annual and Supplementary Budget preparation and other financial issues, to the Permanent Secretary (PS), Project/Programme Managers and other stakeholders;
  • Represents the Ministry of Health and Wellness (MoH) at meetings, conferences and other fora as directed;
  • Attends budget meetings with portfolio ministry, MOFP and other officials;
  • Attends Parliament for the presentation of the annual budget and supplementary estimates;
  • Prepares reports and budget briefs for the Honourable Minister, Permanent Secretary, Principal Finance Officer and the Ministry of Finance and the Public Service as requested;
  • Prepares monthly management reports on activities undertaken.

 

TECHNICAL RESPONSIBILITIES

  • Interprets budget policies and establishes procedures and practices for there implementation in accordance with the FAA Act;
  • Develops and implements control procedures to support the effective development and management of the budgets;
  • Monitors and evaluates operational systems, procedures and internal controls ensuring their relevance and reliability and that standards for the accounting of and reporting on funds are maintained;
  • Makes recommendations to the Principal Finance Officer (PFO) in the development and revision of long range budget plans;
  • Analyses Ministry of Finance and the Public Service (MOFP) Budget Call;
  • Collaborates with the Principal Finance Officer (PFO) and senior management team in rationalizing and prioritizing programmes, activities and projects vis-a-vis corporate objectives as set out in the Ministry’s Corporate Plan to match expenditure ceiling given by the Ministry of Finance and the Public Service;
  • Prepares and issues instructions and deadlines to Programme Managers/Regional Directors for the preparation and submission of their Budget proposals;
  • Reviews analysis of Budget proposals done by budget staff in respect of MoH Capital Heads and Departments;
  • Consolidates budget proposals from Programme Managers/ Regional Directors and submit MoH budget to the Ministry of Finance and the Public Service;
  • Submits draft of the annual and supplementary budgets to the Ministry of Finance and the Public Service;
  • Revises the budget as a result of input from the Ministry of Finance and the Public Service;
  • Reviews Cash Flow Forecasts;
  • Reviews monthly Warrant issued by MOFP and allocating to Cost Centres’ as specified in Cash Flow Forecasts;
  • Advises the Principal Finance Officer promptly of any shortfall in Cash Flow from Warrant and where warrants issued are less than expected;
  • Allocates funds in accordance with Warrant ceiling and submit allocation ceiling to the Commitment Control Officer and Programme Managers;
  • Monitors and revises Cash Flow Forecast on a monthly basis;
  • Coordinates budgetary control systems to monitor expenditures in relation to programme performance on an ongoing basis;
  • Analyses miscellaneous revenue and any other non-tax revenue estimates under purview of the Ministry of Health to ensure that they are realistic estimates, they reflect maximum efforts toward revenue mobilization, are based on rates and fees which have been reviewed with reference to related current cost of providing the services or goods;
  • Analyses and evaluates reports submitted by Programme Managers in conjunction with the Planning and Evaluation Branch, matching performance against the Corporate Plan, budget and Warrant allocations;
  • Link subsequent allocations with performance and where necessary make recommendations for virements;
  • Revises requests for the provision of virement funds and recommends and /or institute appropriate action;
  • Prepares quarterly Virement Reports for the Ministry of Health and forward to the Ministry of Finance and the Public Service(MOFP);
  • Ensures timely submission of salary costings to Ministry of Finance and the Public Service for funding;
  • Ensures the effective monitoring of expenditure and commitments against approved budget estimates, analyses variance and recommends corrective action for reallocation of funds or other appropriate action;
  • Prepares, certifies and authorizes Journals for Warrants and other management accounts transactions, using the Financial Management System;
  • Recording of MOFP Contingency Advances and the Accountant General’s Treasury Deposits and ensure prompt clearance of same;
  • Monitors the Commitment Control Register.

 

HUMAN RESOURCE RESPONSIBILITIES

  • Supervises staff in the Branch;
  • Manages the welfare and development of staff through the Performance Appraisal System;
  • Provides effective leadership to staff through objective setting, delegating and communicating;
  • Identifies training/development needs of staff and makes recommendations as required;
  • Provides guidance to staff through coaching, mentoring and training, providing assistance and support as needed;
  • Foster teamwork, a harmonious working environment and promotes collaborative working across the Branch;
  • Promotes the building of institutional knowledge for the Branch by ensuring that established systems and procedures are documented and disseminated;
  • Ensures that staff is aware of and adheres to the policies, procedures and regulations which guides the operations of the Ministry, Division and the Branch;
  • Ensures that staff is provided with adequate and appropriate physical resources to enable them to undertake their duties efficiently and effectively;
  • Recommend vacation leave and approves departmental and sick leave for staff supervised in keeping with established Human Resource policies;
  • Recommends disciplinary action in keeping with the established Human Resource policies and procedures;
  • Conducts monthly and other ad hoc staff meetings.

 

REQUIRED COMPETENCIES

     Core

  • Excellent time management and organisational skills;
  • Excellent planning and monitoring skills;
  • Sound analytical and judgment skills;
  • Excellent problem solving skills;
  • Excellent presentation, oral and written communication skills;
  • Excellent leadership, teambuilding and interpersonal skills
  • Excellent Computer skills;
  • Keen eye for detail;
  • Sound personal and professional integrity;
  • Ability to work under pressure and meet tight deadlines;
  • Ability to manage people of diverse skills, levels and organizational/corporate cultures;
  • Maintains a high level of productivity and self-direction.

 

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

  • A Bachelor’s degree in Accounting or Management Studies with an Accounting major from a recognised institution;
  • Plus, successful completion of the relevant government accounting and computing courses plus three (3) years’ experience at the professional level;

                                          OR

  • ACCA Level 2 or CAT or AAT Certification (Final) or any equivalent accounting/management professional qualification
  • Plus at least two (2) years’ experience in Government Accounting

 …………………………………………………………………………………………………………………

Interested persons may apply in writing accompanied by resumes. Applications must be submitted no later than Friday, June 21, 2019 to:

Director
Human Resource Management & Development
Ministry of Health
10A Chelsea Avenue
Kingston 10
jobs@moh.gov.jm

Please note that responses will be sent to short- listed applicants only.