Final Accounts Officer (FMG/AT 3) Vacant

JOB PURPOSE

Reporting to the Director, Final Accounts and Reporting, the Final Accounts Officer (Advance) is responsible for the preparation of the accounts of the Ministry on an accrual accounting basis and for the timely submission of accurate and complete monthly and annual financial statements to the Auditor General and the Financial Secretary.

 

KEY OUTPUTS

  • Accurate accounts prepared;
  • Statements printed and checked;
  • Advances brought to account and cleared;
  • Advance accounting records managed;
  • Advance Register maintained;
  • Audit responses to queries on advance prepared.

 

KEY RESPONSIBILITIES AREAS

A.) Technical/Professional Responsibilities;

  • Assists the Senior Final Accounts Officer in ensuring that all Accounts Receivable, Accounts Payable, Income Receivable, Accruals, Prepayments, Receipts, Lodgements, Payments, Depreciation Provisions other Provisions etc. are accurately and properly brought to account in the period to which they relate
  • Assists the Senior, Final Accounts Officer in ensuring that all journal vouchers for, advance clearance and other adjustments in respect of the month have been correctly posted and are properly reflected in the accounts;
  • Assists the Senior Final Accounts Officer in ensuring that all manual cheques and cheque cancellations have been properly brought to account;
  • Assists the Senior Final Accounts Officer in ensuring that the Original Estimates, Supplementary Estimates and Revenue Estimates are properly brought to account under the relevant heads;
  • Assists the Senior Final Accounts Officer in ensuring that warrant issues, warrant transfers, warrant adjustments and cash advances are properly brought to account under the relevant heads;
  • Assists in the printing and checking of the following statements for accuracy and completeness in respect of all heads:
    • Final Accounts
      Balance Sheet
      Income and Expenditure
      Cash Flow
    • Management Accounts
      FS 1 – Trial Balance
      FS 2 – Receipt and Payments
      FS 3 – Bank Reconciliation
      FS 4 – Bank Balances
      FS 5 – Expenditure by Activity
      FS 6 – Expenditure by Object
      FS 10 – Summary of Advances
      FS 11 – List of Advances
      FS 12 – Summary of Deposits
      FS 13 – List of Deposits
      FS 16 – Miscellaneous Revenue
  • Assists the Senior Final Accounts Officer to resolve all errors found in the above statements;
  • Generates Financial Statements for submission to the Ministry of Finance and the Public Service and the Auditor General’s Department;
  • Maintains the Advance Register using Excel;
  • Clears Advances and ensures that they are original and certified;

 

REQUIRED COMPETENCIES

     Core

  • Good planning and organisational skills;
  • Good analytical and judgement skills
  • Good time management skills;
  • Good problem solving skills;
  • Good presentation, oral and written communication skills;
  • Good team and interpersonal skills
  • Excellent Computer skills;Ability to work under pressure and meet tight deadlines
  • Maintains a high level of productivity and self-direction.
  • Experience in Public Sector Final Accounts

 

Technical

  • Knowledge of the laws, regulations, principles and practices relating to public sector financial accounts and general ledger.
  • Experience in manual and automated bank reconciliation.
  • Experience in Public Sector Final Accounts
  • Proficiency in the use of relevant computer software including spreadsheet and other computer applications.

 

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

  • AAT or CAT Level 3 or ACCA Level 1 plus one (1) year post qualification experience in accounting;

                                                OR

  • MIND revised Certificate in Accounting or a Certificate in Accounting from a recognised tertiary institution plus two (2) years post qualification experience;               

                                                            OR 

  • Associate degree or Diploma in Accounting from a recognised tertiary institution and at least two (2) years post qualification experience ;        

                                                OR

  • Satisfaction of the Proficiency criteria.

…………………………………………………………………………………………………

Interested persons may apply in writing, accompanied by resumes. Applications must be submitted no later than Tuesday, March 12, 2019 to:

Director
Human Resource Management & Development
Ministry of Health
10A Chelsea Avenue
Kingston 10
jobs@moh.gov.jm

Please note that responses will be sent to short- listed applicants only