Reporting to the Senior Payroll Officer, the Payroll Officer prepares salary for monthly paid employees and properly maintain salary records.
- Monthly salary prepared
- Salary records maintained
KEY RESPONSIBILITIES AREAS
A.) Technical/Professional Responsibilities
- Notes information from salary advice on salary record;
- Ensures that all payroll information on the computerized payroll system is maintained accurately;
- Calculates salaries and effect the necessary changes relating to the new salary rates, arrears of salary, acting appointments, resignation, new employment and deductions;
- Enters changes on salaries record and on the salaries control at the time;
- Checks payroll register against entries on the salary records for errors or omissions and return cards for necessary corrections;
- Balances salary control and ensures that payroll register and salaries control is in agreement;
- Prepares late payments for employees not listed on payroll register;
- Files earning records, salary records, signing sheets and payroll register;
- Prepares Journal vouchers in respect of over payments of salary to employees;
- Prepares P45 and salary particulars for officers who have resigned or have been transferred;
- Provide advice to managers as required.
- Good time management, planning and organisational skills;
- Good presentation, oral and written communication skills;Good interpersonal skills
- Good skills in teamwork and cooperation;
- Ability to cope well under pressure and meet tight deadlines;
- Maintains a high level of productivity and self-direction.
- Knowledge of the laws, regulations, principles and practices relating to government accounting;
- Knowledge of the Financial Administration and Audit Act (FAA ACT) and other Government Financial Regulations;
- Knowledge in operating GoJ Computerized Accounting System.
- Specific competence in the administration of payroll;
- Use of Technology
MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE
- Certificate or Diploma in Accounting, Management or Business Administration from a recognised institution;
CAT or AAT level A and 1 respectively;
- Plus successful completion of the relevant government accounting and computing courses and at least two (2) years experience;
- Satisfaction of the Proficiency criteria;
- Any equivalent combination of education and experience.
Interested persons may apply in writing, accompanied by resumes. Applications must be submitted no later than Tuesday, March 12, 2019 to:
Human Resource Management & Development
Ministry of Health
10A Chelsea Avenue
Please note that responses will be sent to short- listed applicants only.