Procurement Officer HIV/STI/Tb Unit (GMG/SEG 2) Not Vacant

JOB PURPOSE

The Procurement Officer is responsible for all procurement related activities in the implementation of Grant and GoJ-financed activities, including coordinating project activities and ensuring that the projects are implemented in accordance with the Operations Manual and GOJ Procurement Guidelines.

 

KEY RESPONSIBILITY AREAS

  • Prepare and update as appropriate the respective Project Procurement Plans
  • Prepare Procurement Notices and Invitations to bid
  • Obtain from donors all the necessary approvals for procurement plans
  • Maintain communication channels with Global Fund and USAID, as well as the GoJ on project procurement matters
  • Liaise with the Senior Medical Officer leading the HSTU, providing the necessary updates on procurement activities
  • Liaise with guide the National Health Fund, National Public Health Laboratory and the National Family Planning Board with regards to the procurement, storage and distribution of pharmaceuticals and other medical supplies
  • Represent the Project Coordinating Unit in official capacity, when appropriate
  • Prepare and update as appropriate the Project Procurement Plan
  • Prepare Implementation Agreements for implementing stakeholders
  • Prepare Terms of Reference, product specifications, and bid documents for goods, equipment and consultant services required for the implementation of project activities under both the USAID and Global Fund, as well as GoJ aspects of the HST
  • Participate in and guide the preparation, procurement and execution of studies and Consultant services
  • Prepare standard bidding documents for goods, services and works for all methods of procurement to be agreed with the GoJ and issue them to bidders
  • Coordinate the bid evaluation processes for goods, services and thereafter prepare the bid evaluation report for submission to the various GoJ Committees
  • Coordinate the evaluation of project proposals relating to, goods and equipment so as to arrange for their execution by following all procedures for award of contracts
  • Provide training and other technical support to the PCU, sub-recipients and other implementing stakeholders in the execution of project activities
  • Prepare and present proposals for contract awards to the Procurement Committee of the Ministry of Health and represent the PCU where necessary in the contract award approval processes of the Sector Committee, National Contracts Committee and Cabinet
  • Maintain proper records of all procurement documents, and develop a procurement monitoring and reporting system in accordance with the requirements of the Government of Jamaica, the Global Fund and USAID, as well as taking a lead in the preparation of quarterly reports on the status of procurement activities in the project
  • Facilitate Procurement Review at site level for records of implementing stakeholders
  • Facilitate the settlement of disputes, if any, under contracts with contractors and follow up on shortages and defective supplies/services /works that are in breach of contract provisions
  • Supervise the activities of the Assistant Procurement Officers
  • Liaise with various Government Ministries and Departments involved with the Projects’ activities to ensure that the needs of the projects for execution of all works, goods and equipment are provided for as well as ensuring that Government standards and procedures are complied with

 

REQUIRED COMPETENCIES

  • Proficiency in Microsoft Applications including Excel, Word and Power Point
  • Ability to communicate clearly, both verbally and in writing
  • Excellent administrative skills, attention to detail and a high degree of accuracy
  • Experience working with projects funded by international funding
  • Ability to work in a team environment and independently with minimal supervision

 

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

  • First degree in Management Studies, Business Administration or its equivalent
  • Training in Procurement
  • Experience with donor funded Projects for at least two (2) years
  • Must have a good knowledge of Government procurement regulations
  • Must have at least 3 years’ experience in Procurement

 

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Interested persons may apply in writing accompanied by resumes. Applications must be submitted no later than Monday, May 27, 2019 to:

Director
Human Resource Management & Development
Ministry of Health
10A Chelsea Avenue
Kingston 10
jobapplications.moh@gmail.com

Please note that responses will be sent to short- listed applicants only.