Project Management Specialist (GMG/SEG 2) (Not Vacant)

JOB PURPOSE

To coordinate and monitor all implementation activities of the Ministry’s capital projects to ensure that contracts/specifications are adhered to.

 

KEY OUTPUTS

  • Project and status Reports
  • Technical Advice
  • Date base of Capital Project

 

KEY RESPONSIBILITY AREAS

Management and Administrative

Maintains an information system for the tracking of implementation activities and ensuring   an early warning system for delays/bottlenecks that may arise.

  • Prepares regular reports on the progress of projects and submits to the Director, Project Planning and Implementation.
  • Maintains liaison with the Director, Civil Works, Project Engineer and Project Architect in matters relating to capital projects.

 

Project Management

  • Reviews implementation schedules and monitors on an ongoing basis the progress of work on the Ministry of Health’s projects to ensure completion within the scheduled time frame and technical specifications.
  • Examines project reports, ensures variances are explained, identifies areas for immediate or priority action and updates the Director, Project Planning and Implementation.
  • Prepares/Modifies critical path analysis as a guide to performance and to ensure performance remains on target.
  • Evaluates the level of manpower employed on project sites to ensure their adequacy in completing projects as planned.
  • Monitors expenditure to ensure the efficient scheduling of resources to guard against cost overruns.
  • Obtains reviews and submits reports to funding agencies as per project agreement.
  • Consolidates data received on project performance and prepares reports for submission to Planning Institute of Jamaica, Ministry for Finance, Project Analysis and Monitoring Company and other Agencies, as required.
  • Monitors the performance of Contracts to ensure compliance with the terms and conditions of their contracts.
  • Conducts post-implementation evaluation of projects to determine if their objectives have been achieved in a cost effective manner. Prepare evaluation reports.

 

Other

  • Performs other related functions for the efficient implementation of the Ministry’s capital projects.

 

REQUIRED COMPETENCIES

Functional/Technical Competencies Levels
Expertise in the application of project management principles, techniques and tools.  
Working knowledge of quantitative analysis and statistical techniques.  
Knowledge of cost/benefit analysis.  
Analytical and conceptual skills  
Working knowledge of management accounting  
Ability to use project management software applications in the management of projects.  

 

Core Competencies Levels
Oral Communications skills  
Written Communications Skills  
Time Management  
Problem Solving Skills  
Social Skills  
Interpersonal Skills  

 

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

  • Sc. In Economics, Management Studies, Engineering, Architecture or equivalent.
  • Training in Project Management PLUS
  • Five (5) years experience in project management

 

AUTHORITY

  • To monitor all contracts/ agreements relating to the Ministry’s capital projects to ensure compliance.
  • To undertake post implementation evaluation of capital projects.
  • To review implementation plans.

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Interested persons may apply in writing accompanied by resumes. Applications must be submitted no later than Friday, March 15, 2019 to:

Director
Human Resource Management & Development
Ministry of Health
10A Chelsea Avenue
Kingston 10
jobs@moh.gov.jm

Please note that responses will be sent to short- listed applicants only