Project Manager – Phase 1, Redevelopment of the University Hospital of the West Indies

Job Title PROJECT MANAGER
Project Name Phase 1, Redevelopment of the University Hospital of the West Indies
Type of Project New Construction
Department University Hospital of the West Indies
Location: Kingston, Jamaica
Job Type Full Time

 

PROJECT DESCRIPTION The University Hospital of the West Indies (UHWI) is currently a 584-bed facility, with numerous outpatient units and diverse specialized services. UHWI remains a regional training laboratory for a diversity of medical experts and healthcare professionals. It remains a center of excellence for teaching, research and patient care and the premiere referral hospital in the Caribbean region.

 

The hospital currently provides critical care services which includes an Accident & Emergency Services, Intensive Care Unit (ICU), Neonatal Intensive Care Unit (NICU), Coronary Care Unit (CCU) Services and Specialist Care consisting of Cardiac and complex neurosurgical procedures. It is a regional quaternary referral centre, providing our Caribbean neighbors with an affordable option for these critical services.

 

Hospital operations are fragmented and not coordinated like a modern hospital. The current layout of UHWI does not lend itself to seamless, efficient synergetic relationships between departments such as, for example, Accident and Emergency, Radiology and Critical Care. The stream lining of these services from emergency to admission is critical to the smooth and efficient operation of the hospital, and would lead to significant reductions in waste, duplication of task, bed management and critical services provided such as scans, laboratory services etc.

 

In order to meet the growing healthcare needs of the public over the medium to long term, UHWI is seeking to implement a Redevelopment Programme consisting of the following initiatives:

−     upgrade the existing medical facilities by demolishing old buildings and constructing five new medical towers on a phased basis;

−     construction of a new hospital entrance;

−     demolition and reconstruction of a section of the ring road in a new location;

−     development of a new parking lot; and

−     acquisition of new medical equipment

This initiative is also part of UWI’s overall strategic plan for the Faculty of Medical Sciences to increase the number of students who will be exposed to the various programs offered by the faculty.

 

The first phase of the Redevelopment Programme comprises a six storey tower and investment in medical equipment. When completed the New Tower will be 120,000 gross sq. ft. and will contain:

–                      Fifty-eight additional beds (12 emergency beds, 16 psychiatry beds and 30 surgical beds).

–                      Seven major theatres designed and equipped to provide joint surgery, a urology suite with robot, a brain suite, and a minimal invasive suite for general surgery and gynecology; together with pre-op and recovery space.

–                      New medical equipment that will effectively double the Hospitals’ diagnostic and interventional capacity, including between 3 and 5 ultrasounds, 3 digital x-ray, 2 CT scanners, an interventional lab, a mammogram suite, a fluoroscopic suite, an MRI and a PET.

–                      First Floor – Adolescent psychiatry ward and a critical emergency service for chest pain and stroke.

–                      Second Floor – the Radiation department which will provide PET and MRI scans and a CT scanner. The 25 slice CT with echocardiogram/cardiac ultrasound will be used in cardiac diagnostic to address ischaemic heart disease, which is one of the four leading causes of death amongst non-communicable diseases.

–                      Third Floor – Ambulatory surgery, lecture rooms, conference rooms.

–                      Fourth Floor – the Cardiology hybrid interventional surgical suite for cardiac cases along with open heart cardiac operating room.

–                      Fifth Floor – the neonatal intensive care.

–                      Sixth Floor – Administrative department.

 

PROJECT STATUS The Ministry of Health and Wellness in collaboration with the University of the West Indies and the University Hospital of the West Indies has completed all technical drawings for the six storey tower to be constructed in the first phase  and is now ready to undertake the procurement for the construction of the Tower.

 

OBJECTIVES OF ASSIGNMENT Under the general direction of the Dircetor of Operations of the UWHI, the Manager will provide effective leadership in the development, coordination, promotion and articulation of plans related to the successful implementation of the UHWI Redevelopment Programme. The Manager is responsible for the overall management and direction of the capital construction from the conceptual development stages through to post occupancy and warranty period as well as, special projects under the UHWI Redevelopment Programme in a timely and cost effective manner.

 

The Manager will have direct oversight for the organization, planning, scheduling bidding processes and implementation of the project. The Manager will also coordinate assignments, manage personnel, materials and equipment while, ensuring that all occupational health and safety standards are upheld throughout the programme phases.

 

SCOPE OF WORK AND RESPONSIBILITIES DESIGN STAGE

•        Coordinate and manage the finalization of all technical and built drawings

•        Design and establish a Project Management Office with suitably qualified staff to support project implementation for all project phases and ensure that work done is in accordance to design specifications outlined by the Government of Jamaica, Jamaica Municipal Corporation Regulations, International Building Codes, Jamaica Bureau of Standards and other corporations.

•        Develop detailed project budgets and schedules

•        Establish and manage the appropriate processes and procedures to guide project management

•        Establish and implement the appropriate systems for environment control within a hospital setting

•        Ensure the approval of all environmental and other permits to support project implementation

•        Provide technical advice and leadership on all project phases

PROCUREMENT STAGE

•        Manage the administration of the procurement process for the selection of an appropriate construction firm

•        Manage the negotiation processes and finalization of an appropriate contract for the implementation of the construction firm

IMPLEMENTATION STAGE

1.       Manage the Project Management Office

2.       Develops a cost-effective plan and schedule for completion of project ensure efficient utilization of resources.

3.       Minimizes exposure and risk by implementing and auditingsafety standards and quality assurance controls.

4.       Oversees performance of all technical consultants and reviews architectural and engineering drawings to make sure that all specifications and regulations are being followed.

5.       Manages the implementation of all environmental control systems to ensure the mitigation of all impacts and project risks.

6.       Ensures proper administration of construction contracts and that all necessary permits and licenses are obtained.

7.       Manages the PMO staff, review their reports, check on any reported difficulties and implement corrective actions for safety violations or reported deficiencies.

8.       Tracks and controls construction schedule and associated costs to achieve completion of projects within stipulated timeframe and budget.

9.       Provides progress reports on the UHWI Redevelopment Programme and reports on any  modifications made to original programme plans

10.   Plans, implements, tracks and close out or turnover of construction projects”

11.   Conducts project meetings.

12.   Accurately forecasts revenue, profitability and project costs

13.   Manages to and achieves revenue goals set for projects

14.   Generates and issues regular internal and external project reports to stakeholders.

15.   Proactively identifies changes in project scope and ensures appropriate measures are taken

16.   Administers Submittal Review process between Subcontractors/Suppliers and design team

 

DELIVERABLES
No Product Means of Verification
1 Project Charter  
2 Annual Work Plan Submitted Document
3 Detailed Project Management Plan Submitted Document
4 Finalized Construction Contract for all buildings to be constructed Signed Contract Document
5 Construction Supervisor contract awarded Signed Contract Document
6 EIA and other technical assessment reports submitted and approved Permits
7 All required building/statutory  approvals obtained Permits
8 Environmental protocols established and approved Submitted Document
9 23 Project Management progress reports Submitted Document
10 Final Report Submitted Document

 

REPORTING The Project Manager will report to the Chief Executive Officer of the University Hospital of the West Indies.  There will be an oversight committee that will have responsibility for providing update to the Ministry of Health and Wellness and the Project Manager will be required to provide updates to the committee on the progress of the project and issues affecting implementation.

 

SUPERVISION •        Project Team: Superintendent, Assistant Superintendent, Project Engineer, Project Assistant, Estimator (if requested to provide costing services)

•        Must be able to perform at all project management levels

 

 

FORM OF CONTRACT
Procurement Method Individual Consultant
Contract Period 2 years
Place of work Kingston, Jamaica
Contracting Agent Ministry of Health and Wellness
Type of Contract Lumpsum
Projected Start date February 2021

 

REQUIRED QUALIFICATION •        BSc. in Construction Management/ Civil Engineering/ Urban & Regional Planning or equivalent

•        Minimum 8 Years’ experience as a Project Manager managing projects of similar size and nature

•        PMP, PRINCE2 or equivalent qualification (at least 5 years)

•        Have completed at least one construction project with a value greater than US$15M

•        Management of public sector construction project would be an asset.

 

KNOWLEDGE •        Organizational and management practices related to the analysis and evaluation of construction projects, project programs, policies, and operational needs.

•        Thorough knowledge of safety standards as related to property development is essential

•        Project budget preparation and control.

•        Principles and practices of administration and supervision.

•        Applicable laws, codes, regulations, policies, and procedures.

•         Financial and Job Cost Accounting Knowledge

•         High proficiency in the use of project management software and tools

•         Knowledge of GOJ procurement policies would be an asset

 

 

ABILITIES •        Manage complex teams of technical experts

•        Reading plans and comprehend scope of projects assigned.

•        Plan, organize and coordinate construction projects and project planning.

•        Analyze problems and offer alternative solutions.

•        Strong written and oral communication skills

•        Strong interpersonal skills

•        Strong negotiating skills

•        Strong computer skills, emphasis on Microsoft Office, Microsoft Project, Viewpoint

•        Dispute Resolution

•        Communicate effectively both orally and in writing.

•        Interpret, apply and explain rules, regulations, policies and procedures.

•        Work independently and meet schedules and timelines.

•        Ability to work under pressure and coordinate numerous activities and groups of people who need to cooperate to achieve maximum efficiency

•        Prepare comprehensive narrative and statistical reports.

•        Direct the maintenance of a variety of reports and files related to assigned activities.

•        Establish and maintain cooperative and effective working relationships with others.

 

WORK ENVIRONMENT •                    Work in an office and field environment

•                    High stress environment

•                    Overtime may be required to meet project deadlines

•                    Dexterity of hands and fingers to operate a computer keyboard, mouse and other business machines