Property Officer (GMG/AM 2) [Not Vacant]

JOB PURPOSE

Under the General Direction of the Estate/Property Manager, the incumbent is responsible for Monitoring owned and rental properties including office accommodation at Head Office, on a continuing basis.

 

KEY OUTPUTS

  • Physical facilities, equipment (including office equipment) and amenities are adequate and suitable to meet the needs of occupants/staff.
  • All properties under the control of the Ministry are satisfactorily maintained.
  • Rental Records
  • Record of properties owned and maintained by MOH
  • Advice on property matters

 

KEY RESPONSIBILITY AREAS

  • Makes regular routine checks of staff residences and identifying maintenance problems for remedial work.
  • Examines office accommodation and ensures that physical amenities are functional and adequate.
  • Assists in the procurement of contracted maintenance services for selected properties and monitor contracts.
  • Takes timely action to have assessment made and estimates prepared for preventive or corrective maintenance of properties.
  • Assists in monitoring of repairs and maintenance work carried out on properties, and certify when necessary or required, quality of work performed.
  • Evaluates the performance of service contractors and make recommendations to the Estate/Property Manager and Manager- Assets, Office and Special Services re: renewal of contract.
  • Maintains rental record of each occupant and prepare and serve notices towards the end of lease tenure.
  • Liaises with utility companies such as Cable & Wireless, National Water Commission and Jamaica Public Service Company Limited in order to ensure a continuous supply of these necessary amenities.
  • Follow-up requests made by the Estate/Property Manager to the Commissioner of Lands for appraisals on properties.
  • Prepares and maintains records regarding the status of the various owned and rental properties.
  • Maintains records of rental intake and maintenance costs for each complex and recommend revision of rental rates from time to time.
  • Communicates with Inventory Officer for new addition to, or depletion of inventory stock.
  • Liaises with accountants at the Ministry of Health in monitoring the collection system to ensure the rent is deducted from salaries.
  • Liaises with tenants in respect of maintenance or other problems.
  • Performs any other duties as assigned by the Estate/Property Manager.

 

PERFORMANCE STANDARDS

  • The job is satisfactorily performed when:
  • Maintenance schedule for equipment is adhered to
  • Inspection schedules of properties and equipment are adhered to
  • Records for buildings maintenance are kept up-to-date
  • Tenants/occupants have suitable accommodation
  • Rental records/accounts are accurate and current
  • Properties maintained within Government Guidelines
  • Occupational Health and Safety Guidelines adhered to.

 

REQUIRED COMPETENCIES

Functional/Technical Competencies
Knowledge of the Rental Estate Act
Knowledge of property maintenance
Knowledge of procurement guidelines
Knowledge of Government Housing Policy
Ability to keep abreast of current property management practices
Excellent knowledge of property maintenance
Basic knowledge of public utility policies (JPS, NWC)

 

Core Competencies Levels
Good oral communication skills 2
Good written communication skills 2
Integrity 2
Interpersonal skills 2
Customer and quality focus 2

 

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

  • Diploma in Estate Management or Equivalent; plus
  • At least three (3) years working experience in property maintenance

 

SPECIAL CONDITIONS ASSOCIATE WITH THE JOB

  • Required to travel
  • Maybe required to work beyond the normal working hours

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Interested persons may apply in writing accompanied by resumes. Applications must be submitted no later than Friday, January 17, 2020 to:

Director
Human Resource Management & Development
Ministry of Health & Wellness
10A Chelsea Avenue, Kingston 10
jobs@moh.gov.jm

Please note that responses will be sent to short- listed applicants only.