Public Procurement Clerk (PIDG/RIM 1)

JOB PURPOSE

Under the general supervision of the Director, Public Procurement, the Procurement Clerk is responsible for providing the necessary in the issuing of tenders and the pre/post Bidding process

 

Performance Standards

  • Bidding process in keeping with Procurement Regulations
  • Tender documents issue in appropriate timeframe in keeping with Procurement Regulations
  • An up to date filing system.
  • Queries of customers/visitors/callers to the unit are received and referred/attended to in a timely manner using effective communication technique.
  • Response to routine matters are prepared and dispatched in a timely manner.

 

Key Responsibilities

  • Disseminate tender documents
  • Represent PROCUREMENT UNIT at tender closing and opening exercises as recording clerk
  • Seal tender boxes at stipulated deadlines
  • Ensure Tenderers sign Bid Receipt register
  • Prepare Purchase orders

 

Required Competencies

  • Sound communication and interpersonal skills
  • Good organisational skills
  • Ability to take own initiative and be a self starter
  • Ability to maintain confidentiality
  • Competent in:-MS Excel, MS PowerPoint, MS Word and Report Writing.
  • Good command of the English language
  • High degree of integrity and diplomacy

 

Special conditions associated with the job:

  • Typical office environment, no adverse working conditions;
  • Participation in retreats/meetings outside of normal working hours may be required from time to time;

 

Minimum Required Education and Experience

  • Diploma in Business Administration/Management Studies/Accounting or any other related field  
  • At least 1 year(s) of working experience in the related field

 

Interested persons may apply in writing, accompanied by resumes. Applications must be submitted no later than Friday, April 26, 2019 to:

Director
Human Resource Management & Development
Ministry of Health
10A Chelsea Avenue
Kingston 10
jobs@moh.gov.jm

Please note that responses will be sent to short- listed applicants only