Records Officer (PIDG/RIM 2) (Not Vacant)

JOB PURPOSE

  • To Process documents and leave computation in accordance with leave and Labour Relations Act for all category of workers in the Ministry of Health and its Agencies.

 

KEY OUTPUTS

  • Leave particulars processed
  • Leave computed
  • Personnel records updated

 

KEY RESPONSIBILITY AREAS

  • Requests personnel files
  • Keeps a record of all application for leave including department, sick, vacation and resumption of duties and resignation
  • Liaises with officers with regard to leave entitlement
  • Advises the Accounts Department about all leave granted, resumption from duties and resignations
  • Maintains a record of all incoming and outgoing correspondence for leave
  • Prepares monthly report for the amount of leave correspondence received, processed, approved or not approved
  • Provides advice to officers on vacation leave and date of resumption
  • Provides guidelines for members of staff with the provision of the Staff Orders
  • Informs the Manpower Planning and Development of vacation leave eligibility as it relates to study leave
  • Keeps a record of all persons proceeding on vacation leave
  • Performs any other related duties that may be assigned from time to time

 

Performance Standards

  • Leave computation prepared and updated in accordance with the establishment rules and procedures.
  • Officers received approval letters on a timely basis.
  • Staff is kept abreast of Circular from the Ministry of Finance and the Public Service in a timely manner

 

Required Competencies

Functional/Technical Competencies Levels
Knowledge of Office Practice & Procedures  
Knowledge of record and file management systems  
Knowledge of MOHW Registry procedures  
Knowledge of leave computation  
Knowledge of current information from the Ministry of Finance and the Public Service, Office of the Services Commissions and the Management Development Branch  
Knowledge of the Staff Order and Civil Service Act  

 

Core Competencies Levels
Oral Communication skills 2
Written communication skills 2
Confidentiality 2
Good interpersonal skills. 2
Customer and quality focus 2
Initiative 2
Teamwork and cooperation 2
Use of technology 2

 

Minimum Education and Experience Required

  • 4 ‘O’ Level including English and a numeric subject.
  • Minimum of three  (3) to four (4) years work experience

 

 ………………………………………………………………………………………………………

Interested persons may apply in writing accompanied by resumes. Applications must be submitted no later than Friday, August 2, 2019 to:

Director
Human Resource Management & Development
Ministry of Health & Wellness
10A Chelsea Avenue
Kingston 10
jobs@moh.gov.jm

Please note that responses will be sent to short- listed applicants only.