Secretary 2 (OPS/SS 2) [VACANT]

JOB PURPOSE

Under the supervision of the Director, the incumbent is responsible to provide secretarial support services for the effective operation of Health Solid Waste Management Unit.

 

KEY OUTPUTS

  • Secretarial/clerical support provided
  • Incoming and outgoing correspondences and reports logged and dispatched
  • Filling and records management system developed and maintained
  • File/records located and data/information compiled
  • Meeting activities organized and completed.
  • Agendas, materials, action sheets and minutes of meeting developed and circulated
  • Correspondences, reports and documents prepared, photocopied and transmitted

 

KEY RESPONSIBILITY AREAS

  • Performs a variety of secretarial/clerical support tasks that are confidential and sensitive
  • Read and screen incoming correspondences and reports, make preliminary assessment of the importance of the matters and organized documents; handles some matters personally and forwards appropriate materials to the Director and staff
  • Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the Director accordingly. Makes referrals to appropriate staff or provide requested information
  • Acts as a liaison between the Director and others by transmitting directives, instructions and assignment and following up on status of assignments
  • Plans and coordinates arrangements for meetings, workshops and conferences

 

PERFORMANCE STANDARDS

  • Secretarial support provided satisfactorily
  • Confidentiality is maintained in the execution of duties
  • Meeting activities organized and completed timely
  • Correspondences prepared timely and accurately

 

Required Competencies

Functional / Technical Level
Knowledge of secretarial practices and procedures  
Proficiency in the use of relevant software application including MS Word , Excel and PowerPoint  
Knowledge of modern office equipment, practices and procedures  

 

Core Competencies Level
Excellent oral communication skills, both oral and written  
Excellent interpersonal relations and teamwork skills  
Good planning and organizing  
Good time management skills  

 

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

  • At least four (4) CXC/GCE O’ levels including Mathematics and English Language
  • CPS certification would be an asset
  • Minimum of two (2) years working experience in a similar capacity.
  • Any equivalent combination of education and experience.

 

SPECIAL CONDITION ASSOCIATE WITH THE JOB

  • May be required to work beyond normal working hours as the need arises
  • Working environment at the medical waste treatment facilities involves the mechanical handling of hospital infectious waste
  • Typical office working environment, no adverse working conditions

 

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Interested persons may apply by submitting a cover letter and resume via email no later than Friday, November 29, 2019 to:

Director
Human Resource Management & Development
Ministry of Health & Wellness
10A Chelsea Avenue
Kingston 10
job@moh.gov.jm

Please note that responses will be sent to short- listed applicants only.