Reporting to the Director, Management Accounts, the Senior Commitment Control Officer is directly responsible for the coordination and maintenance of an effective cash management system and ensures the proper planning and control of commitment/expenditures within the limits of the Approved Provision and Warrant Allocations.
- Technical advice provided;
- Expenditure trends identified;
- Variance identified;
- Commitment Control Register monitored;
- Commitment requisitions approved/rejected;
- Cash Management Reports reviewed;
- Weekly/quarterly outstanding commitments reports produced;
- Management reports prepared;
- Human Resource Management functions addressed.
KEY RESPONSIBILITIES AREAS
A.) Management/Administrative Responsibilities
- Participates in the development and preparation of the Strategic, Operational Plans for the Division;
- Provides technical advice to the Director, Management Accounts, Senior Management Accountant – Recurrent, and Programme Managers on the status of: – availability of funds under activities/sub-activities and projects and commitment requisitions;
- Represents the Director, Management Accounts at meetings and other functions as directed;
- Prepares monthly management reports on activities undertaken.
- Prepares monthly management report on activities undertaken.
B.) Technical/Professional Responsibilities;
- Arranges the commitment planning meeting at the commencement of each financial year;
- Assists the Directors of Management and Final Accounts in the planning and utilization of available cash based on the level and categories of outstanding commitments;
- Monitors and advises the Director, Management Accounts of slow moving activities and projects from which funds can be wired to satisfy the need of activities/projects that are urgently in need of funds.
- Analyses expenditure trends and advise the Director, Management Accounts accordingly;
- Facilitates proper cash management and expenditure control by making available to management, information on the discharged commitments and current cash positions on a timely basis on a Head and Programme or Activity/Project basis;
- Submits to the Director, Management Accounts, programmes/activities at risk of exceeding budgetary allocations;
- Ensures the preparation of the Commitment Control Register for all activities and projects of the Ministry on a Head/Programme/Project/Activity/Object basis;
- Reviews commitment requisition to see whether funds are available, approves or rejects commitment requisitions;
- Approves or rejects commitment requisitions blocking funds as necessary;
- Ensures the proper maintenance of the Commitment Control Register for the Ministry’s Recurrent, Capital A and B heads ensuring that warrant allocations and commitments are posted correctly and promptly discharged;
- Ensures that age analysis of outstanding bills is provided;
- Submits to the Director, Management Accounts programmes/activities at risk of exceeding budgetary allocations;
- Prepares and submits monthly reports to the Director, Management Accounts on the status of undischarged commitments;
- Coordinates quarterly outstanding commitment reports to the Director, Management Accounts for submission to the Ministry of Finance and the Public Service;
C.) Human Resource Responsibilities
- Provides effective leadership to staff supervised through objective setting, delegating and communicating;
- Identifies training/development needs of staff supervised and makes recommendations as required;
- Provides guidance to staff supervised through coaching, mentoring and training, providing assistance and support as needed;
- Foster teamwork, a harmonious working environment and promotes collaborative working across the Section;
- Ensures that staff supervised is provided with adequate and appropriate physical resources to undertake duties efficiently and effectively;
- Recommend leave for staff supervised in keeping with established Human Resource policies;
- Recommends disciplinary action in keeping with the established Human Resource policies and procedures;
- Conducts monthly and other ad hoc staff meetings.
- Good time management and organisational skills;
- Good planning and monitoring skills;
- Sound analytical and judgment skills;
- Excellent presentation, oral and written communication skills;
- Good interpersonal skills
- Ability to cope well under pressure and meet tight deadlines
- Maintains a high level of productivity and self-direction.
- Sound knowledge of the laws, regulations, principles and practices relating to public sector budget preparation and administration;
- Sound knowledge of the Financial Administration and Audit Act and other Government Financial Regulations;
- Knowledge in budgeting and cash management;
- Knowledge in operating GOJ Computerized Accounting System.
- Ability to analyse and interpret financial statements and reports;
- Understanding of computerised accounting systems including government’s Automated Financial Accounting System.
- Proficient in the use of computer applications;
MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE
- A Bachelor’s degree in Accounting or Management Studies with an Accounting major from a recognised institution;
- Association of Chartered Certified Accounts (ACCA) Level 2;
- Plus, successful completion of the relevant government accounting and computing courses and at least two (2) years experience at the professional level;
- Certificate in Government Accounting, and seven (7) years experience
- Satisfaction of the Proficiency criteria.
- Any equivalent combination of education and experience.
Interested persons may apply in writing, accompanied by resumes. Applications must be submitted no later than Tuesday, March 12, 2019 to:
Human Resource Management & Development
Ministry of Health
10A Chelsea Avenue
Please note that responses will be sent to short- listed applicants only.