Plans Advanced for National Dengue Clean Up

In keeping with Cabinet’s approval for step-up activities to curtail the current dengue outbreak, Minister of Health & Wellness, Dr. the Hon. Christopher Tufton will unveil plans on Wednesday, (January 15) for a National Dengue Clean Up later this month.

Dr. Tufton earlier said that “given the intensity of this dengue outbreak, I have sought and received Cabinet’s approval to enhance our intervention. This intervention will see One Billion Dollar enhanced intervention, which includes the establishment of a National Dengue Coordination Committee, as we seek to include a multi-sectoral/agency response with key Ministries, Agencies and Departments called into action.”

The detailed plan for the clean-up will be announced at the Post Cabinet Press Briefing at Jamaica House.

The activities surrounding the National Dengue Clean Up are being led in conjunction with the National Labour Day Secretariat in the Ministry of Culture, Gender, Entertainment and Sport, chaired by the Hon. Olivia Grange. “The National Committee has had several meetings and our plans are far advanced for the clean-up activity. We are making final plans and activation to ensure that all Jamaicans are called into action to participate, whether they are in school, at work home or in the community. We look forward to a successful clean up activity,” Minister Grange noted.

“The Ministry of Local Government and Community Development and its agencies are fully committed to working with the Health & Wellness Ministry and other state entities, to ensure a successful clean up. We are already laying the foundation for this, through the National Solid Waste Management Authority, which has begun community interventions, added Minister of Local Government & Community Development, the Hon. Desmond McKenzie.   

Persons 60 years and older are more at risk of ‘Flu’ (influenza) as Jamaica remains in the Flu Season

As Jamaica continues in the influenza ‘flu’ Season, 2019 data show that persons 60 years and older, who are among the high-risk groups, are being severely affected and the Ministry wishes to reiterate that flu is to be taken seriously. Complications of flu include pneumonia and blood infections. Every year, influenza activity in Jamaica begins to increase in October to November, peaks between December to March, and can last until May. 

Last year saw six deaths (January to June 2019) from flu (Influenza A (H1N1) pdm09); a third of the deaths have been persons over 60 years old.  The Ministry confirms that two strains of flu are currently circulating in Jamaica: Influenza A H3N2 and Influenza A (H1N1) pdm09.

Influenza is a viral infection that spreads easily from person to person, mainly by coughing, sneezing and poor hand hygiene. The influenza viruses circulate worldwide and can affect anybody in any age group, however, children, persons with chronic illness, pregnant women, and the elderly are at high-risk for complications from flu.  

Acting Chief Medical Officer, Dr. Karen Webster Kerr reminded that “The Ministry has made available the flu vaccine free of cost in the public health system to high-risk members of the population, including: Healthcare workers; children and elderly with chronic illnesses; pregnant women; individuals who are institutionalised or in state care; and non-health frontline workers.”

Private healthcare providers are encouraged to procure the influenza vaccine through private distributors in order to provide for the general population. Vaccination for influenza is recommended annually (before the start of the flu season).

“Additionally, we remind members of the public to practice good hygiene, including washing hands with soap and water; and covering the mouth and nose while coughing or sneezing, which will help to prevent the transmission of the virus.” Dr. Webster Kerr added. “Persons with the flu should get adequate rest, drink plenty of fluids, avoid close contact with other persons and avoid touching eyes, nose and mouth.”

As necessary, members of the public may visit their doctor or health centre, some of which have extended opening hours.

Director, Management Accounts (FMG/PA 4) [Not Vacant]

JOB PURPOSE

Reporting to the Principal Finance Officer (PFO), the Director, Management Accounts is directly responsible for the preparation, collation and implementation of the Ministry’s budgets (i.e. Recurrent, Capital A and B) in accordance with the approved Corporate Plan and the Ministry of Finance and the Public Service guidelines, to facilitate the most efficient allocation of resources and the prudent management of those funds in meeting the strategic objectives of the Ministry.

 

KEY OUTPUTS

  • Budget policies interpreted, procedures and practices established and documented;
  • Operational and work plans prepared;
  • Annual Budget and Costings prepared;
  • Cash Flow forecast and carry-on provision prepared;
  • Supplementary Provision prepared;
  • Warrant schedules that reflect the Ministry’s priorities and available resource prepared;
  • Expenditure within budgetary provision controlled;
  • Monthly/Quarterly review of expenditure prepared;
  • Prompt clearance of cash advances;
  • Commitment Control Register monitored;
  • Management reports prepared;
  • Staff needs identified and addressed.

 

KEY RESPONSIBILITIES

  • Participates in the development and preparation of the Strategic, Operational Plans for the Division;
  • Contributes to the development and monitors work schedule ensuring the effective utilization of staff in accomplishing the Branch’s objective;
  • Provides technical advice on Annual and Supplementary Budget preparation and other financial issues, to the Permanent Secretary (PS), Project/Programme Managers and other stakeholders;
  • Represents the Ministry of Health and Wellness (MoHW) at meetings, conferences and other fora as directed;
  • Attends budget meetings with portfolio ministry, MOFP and other officials;
  • Attends Parliament for the presentation of the annual budget and supplementary estimates;
  • Prepares reports and budget briefs for the Honourable Minister, Permanent Secretary, Principal Finance Officer and the Ministry of Finance and the Public Service as requested;
  • Prepares monthly management reports on activities undertaken.

 

TECHNICAL RESPONSIBILITIES

  • Interprets budget policies and establishes procedures and practices for there implementation in accordance with the FAA Act;
  • Develops and implements control procedures to support the effective development and management of the budgets;
  • Monitors and evaluates operational systems, procedures and internal controls ensuring their relevance and reliability and that standards for the accounting of and reporting on funds are maintained;
  • Makes recommendations to the Principal Finance Officer (PFO) in the development and revision of long range budget plans;
  • Analyses Ministry of Finance and the Public Service (MOFP) Budget Call;
  • Collaborates with the Principal Finance Officer (PFO) and senior management team in rationalizing and prioritizing programmes, activities and projects vis-a-vis corporate objectives as set out in the Ministry’s Corporate Plan to match expenditure ceiling given by the Ministry of Finance and the Public Service;
  • Prepares and issues instructions and deadlines to Programme Managers/Regional Directors for the preparation and submission of their Budget proposals;
  • Reviews analysis of Budget proposals done by budget staff in respect of MoHW Capital Heads and Departments;
  • Consolidates budget proposals from Programme Managers/ Regional Directors and submit MoHW budget to the Ministry of Finance and the Public Service;
  • Submits draft of the annual and supplementary budgets to the Ministry of Finance and the Public Service;
  • Revises the budget as a result of input from the Ministry of Finance and the Public Service;
  • Reviews Cash Flow Forecasts;
  • Reviews monthly Warrant issued by MOFP and allocating to Cost Centres’ as specified in Cash Flow Forecasts;
  • Advises the Principal Finance Officer promptly of any shortfall in Cash Flow from Warrant and where warrants issued are less than expected;
  • Allocates funds in accordance with Warrant ceiling and submit allocation ceiling to the Commitment Control Officer and Programme Managers;
  • Monitors and revises Cash Flow Forecast on a monthly basis;
  • Coordinates budgetary control systems to monitor expenditures in relation to programme performance on an ongoing basis;
  • Analyses miscellaneous revenue and any other non-tax revenue estimates under purview of the Ministry of Health to ensure that they are realistic estimates, they reflect maximum efforts toward revenue mobilization, are based on rates and fees which have been reviewed with reference to related current cost of providing the services or goods;
  • Analyses and evaluates reports submitted by Programme Managers in conjunction with the Planning and Evaluation Branch, matching performance against the Corporate Plan, budget and Warrant allocations;
  • Link subsequent allocations with performance and where necessary make recommendations for virements;
  • Revises requests for the provision of virement funds and recommends and /or institute appropriate action;
  • Prepares quarterly Virement Reports for the Ministry of Health and forward to the Ministry of Finance and the Public Service(MOFP);
  • Ensures timely submission of salary costings to Ministry of Finance and the Public Service for funding;
  • Ensures the effective monitoring of expenditure and commitments against approved budget estimates, analyses variance and recommends corrective action for reallocation of funds or other appropriate action;
  • Prepares, certifies and authorizes Journals for Warrants and other management accounts transactions, using the Financial Management System;
  • Recording of MOFP Contingency Advances and the Accountant General’s Treasury Deposits and ensure prompt clearance of same;
  • Monitors the Commitment Control Register.

 

HUMAN RESOURCE RESPONSIBILITIES

  • Supervises staff in the Branch;
  • Manages the welfare and development of staff through the Performance Appraisal System;
  • Provides effective leadership to staff through objective setting, delegating and communicating;
  • Identifies training/development needs of staff and makes recommendations as required;
  • Provides guidance to staff through coaching, mentoring and training, providing assistance and support as needed;
  • Foster teamwork, a harmonious working environment and promotes collaborative working across the Branch;
  • Promotes the building of institutional knowledge for the Branch by ensuring that established systems and procedures are documented and disseminated;
  • Ensures that staff is aware of and adheres to the policies, procedures and regulations which guides the operations of the Ministry, Division and the Branch;
  • Ensures that staff is provided with adequate and appropriate physical resources to enable them to undertake their duties efficiently and effectively;
  • Recommend vacation leave and approves departmental and sick leave for staff supervised in keeping with established Human Resource policies;
  • Recommends disciplinary action in keeping with the established Human Resource policies and procedures;
  • Conducts monthly and other ad hoc staff meetings.

 

REQUIRED COMPETENCIES

     Core

  • Excellent time management and organisational skills;
  • Excellent planning and monitoring skills;
  • Sound analytical and judgment skills;
  • Excellent problem solving skills;
  • Excellent presentation, oral and written communication skills;
  • Excellent leadership, teambuilding and interpersonal skills
  • Excellent Computer skills;
  • Keen eye for detail;
  • Sound personal and professional integrity;
  • Ability to work under pressure and meet tight deadlines;
  • Ability to manage people of diverse skills, levels and organizational/corporate cultures;
  • Maintains a high level of productivity and self-direction.

 

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

  • A Bachelor’s degree in Accounting or Management Studies with an Accounting major from a recognised institution;
  • Plus, successful completion of the relevant government accounting and computing courses plus three (3) years experience at the professional level;

                                          OR

  • ACCA Level 2 or CAT or AAT Certification (Final) or any equivalent accounting/management professional qualification
  • Plus at least two (2) years experience in Government Accounting

 …………………………………………………………………………………………………………………

Interested persons may apply in writing accompanied by resumes. Applications must be submitted no later than Tuesday, January 21, 2020 to:

Director
Human Resource Management & Development
Ministry of Health & Wellness
10A Chelsea Avenue
Kingston 10
jobs@moh.gov.jm

Please note that responses will be sent to short- listed applicants only.

Property Officer (GMG/AM 2) [Not Vacant]

JOB PURPOSE

Under the General Direction of the Estate/Property Manager, the incumbent is responsible for Monitoring owned and rental properties including office accommodation at Head Office, on a continuing basis.

 

KEY OUTPUTS

  • Physical facilities, equipment (including office equipment) and amenities are adequate and suitable to meet the needs of occupants/staff.
  • All properties under the control of the Ministry are satisfactorily maintained.
  • Rental Records
  • Record of properties owned and maintained by MOH
  • Advice on property matters

 

KEY RESPONSIBILITY AREAS

  • Makes regular routine checks of staff residences and identifying maintenance problems for remedial work.
  • Examines office accommodation and ensures that physical amenities are functional and adequate.
  • Assists in the procurement of contracted maintenance services for selected properties and monitor contracts.
  • Takes timely action to have assessment made and estimates prepared for preventive or corrective maintenance of properties.
  • Assists in monitoring of repairs and maintenance work carried out on properties, and certify when necessary or required, quality of work performed.
  • Evaluates the performance of service contractors and make recommendations to the Estate/Property Manager and Manager- Assets, Office and Special Services re: renewal of contract.
  • Maintains rental record of each occupant and prepare and serve notices towards the end of lease tenure.
  • Liaises with utility companies such as Cable & Wireless, National Water Commission and Jamaica Public Service Company Limited in order to ensure a continuous supply of these necessary amenities.
  • Follow-up requests made by the Estate/Property Manager to the Commissioner of Lands for appraisals on properties.
  • Prepares and maintains records regarding the status of the various owned and rental properties.
  • Maintains records of rental intake and maintenance costs for each complex and recommend revision of rental rates from time to time.
  • Communicates with Inventory Officer for new addition to, or depletion of inventory stock.
  • Liaises with accountants at the Ministry of Health in monitoring the collection system to ensure the rent is deducted from salaries.
  • Liaises with tenants in respect of maintenance or other problems.
  • Performs any other duties as assigned by the Estate/Property Manager.

 

PERFORMANCE STANDARDS

  • The job is satisfactorily performed when:
  • Maintenance schedule for equipment is adhered to
  • Inspection schedules of properties and equipment are adhered to
  • Records for buildings maintenance are kept up-to-date
  • Tenants/occupants have suitable accommodation
  • Rental records/accounts are accurate and current
  • Properties maintained within Government Guidelines
  • Occupational Health and Safety Guidelines adhered to.

 

REQUIRED COMPETENCIES

Functional/Technical Competencies
Knowledge of the Rental Estate Act
Knowledge of property maintenance
Knowledge of procurement guidelines
Knowledge of Government Housing Policy
Ability to keep abreast of current property management practices
Excellent knowledge of property maintenance
Basic knowledge of public utility policies (JPS, NWC)

 

Core Competencies Levels
Good oral communication skills 2
Good written communication skills 2
Integrity 2
Interpersonal skills 2
Customer and quality focus 2

 

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

  • Diploma in Estate Management or Equivalent; plus
  • At least three (3) years working experience in property maintenance

 

SPECIAL CONDITIONS ASSOCIATE WITH THE JOB

  • Required to travel
  • Maybe required to work beyond the normal working hours

 ………………………………………………………………………………………………………

 

Interested persons may apply in writing accompanied by resumes. Applications must be submitted no later than Friday, January 17, 2020 to:

Director
Human Resource Management & Development
Ministry of Health & Wellness
10A Chelsea Avenue, Kingston 10
jobs@moh.gov.jm

Please note that responses will be sent to short- listed applicants only.

Terms of Reference

1.0 Background

The Ministry of Health and Wellness (MOHW) is expanding its Mental Health & Suicide Prevention Helpline to meet the growing demands for mental health services in Jamaica. 

Monthly, a combined total of 500 mental health crisis calls are processed by mental health teams island wide. Cases that can be managed via telephone are dealt with promptly but those requiring face to face interventions are usually processed within 24 hours or later depending on the case and the available resources. In most instances calls are received at the level of the hospital and referred to the relevant mental health officer. In recent months, there has been an increase in the number of mental health calls received at public hospitals.

To this end the Ministry has launched its 24 hour toll free Mental Health & Suicide Prevention Helpline which will reposition the sector to better meet the demands for mental health support services. The Helpline, is expected to provide Jamaicans with a dedicated facility for mental health support and a comprehensive suite of counselling and referral services in one location. While the Helpline facility is currently structured to receive calls only, other means of contacting the Helpline counselling team will be introduced overtime.

 

2.0 Objectives

The overall objective of this consultancy is to provide a 24-hour Toll free Mental Health & Suicide Prevention Helpline service for persons with mental illness and their families.

The Supervisor/Manager of the Helpline is therefore expected to:

  1. Coordinate the effective and efficient operation of the 24-hour Helpline service by providing supervisory leadership and guidance.
  2. Provide, on demand, professional counselling services and psychosocial support.
  3. Coordinate timely referrals and responses to mental health crisis.

 

3.0 Scope of Work

  1. Prepare a detailed work plan for the operations of the 24-hour Helpline
  2. Develop a communication plan, in collaboration with the MOHW Public Relations Unit, for timely and effective promotion of the Helpline services.
  3. Participate in the recruitment and training of Helpline staff
  4. Organize and facilitate ongoing staff trainings.
  5. To prepare monthly duty roster for Helpline Counsellors
  6. Supervise Helpline staff and prepare performance evaluations.
  7. Establish, in collaboration with the MOHW technical team, the necessary Standard Operating Procedures for the efficient operation of 24-hour Helpline Service.
  8. Coordinate the Helpline’s transition to a permanent location.
  9. Provide psychological support, counselling and other relevant information to Helpline callers.
  10. Maintain appropriate records of cases/calls processed and collate statistical reports upon requests.
  11. Conduct case follow-ups to ensure referrals are appropriately actioned or clients have accessed the relevant services.
  12. Establish effective partnerships/relationships with community support partners
  13. Attend technical and other meetings and deliver presentations, on request.
  14. Prepare monthly reports.

 

4.0 Methodology

The Supervisor/Manager of the Helpline is expected to execute his/her duties with a high level of professionalism and in a spirit of inclusiveness and transparency. This individual is also expected to meet regularly with the Director of Mental Health & Substance Abuse Services, MOHW.

 

5.0 Deliverables

No. Description
1 Work plan
2 Communication Plan for Helpline
3 Permanent Helpline facility established
4 24 Monthly reports providing operational details and case load analysis

 

6.0 Special Conditions  

  • The duties of the position require that a high level of confidentiality be maintained.
  • This is a full-time position with fixed office hours and shift rotation at times.

 

7.0 Duration of Consultancy

The duration of this contract is two (2) years.

 

8.0 Qualification & Experience

  • Master of Science in Counselling Psychology
  • Training in Supervisory Management
  • At least six (6) months experience in telephone counselling would be an asset
  • At least four (4) years’ experience as a Counselling Psychologist.
  • Technology savvy with a good working knowledge of various social media platforms would be an asset

 

9.0 Reporting Relationship

The Counselling Psychologist will report directly to the Director of Mental Health & Substance Abuse Services in the Ministry of Health & Wellness.

 

10.0 Remuneration

Remuneration will be commensurate with the candidate’s experience and qualifications

Terms of Reference – Counselling Psychologist Mental Health and Suicide Prevention Helpline

1.0 Background

The Ministry of Health and Wellness (MOHW) is expanding its Mental Health & Suicide Prevention Helpline to meet the growing demands for mental health services in Jamaica. 

Monthly, a combined total of 500 mental health crisis calls are processed by mental health teams island wide. Cases that can be managed via telephone are dealt with promptly but those requiring face to face interventions are usually processed within 24 hours or later depending on the case and the available resources. In most instances calls are received at the level of the hospital and referred to the relevant mental health officer. In recent months, there has been an increase in the number of mental health calls received at public hospitals.

To this end the Ministry has launched its 24 hour toll free Mental Health & Suicide Prevention Helpline which will reposition the sector to better meet the demands for mental health support services. The Helpline, is expected to provide Jamaicans with a dedicated facility for mental health support and a comprehensive suite of counselling and referral services in one location. While the Helpline facility is currently structured to receive calls only, other means of contacting the Helpline counselling team will be introduced overtime.

 

2.0 Objectives

The overall objective of this consultancy is to provide a 24-hour Toll free Mental Health & Suicide Prevention Helpline service for persons with mental illness and their families. The Counselling Psychologist is therefore expected to:

  1. Provide, on demand, professional counselling services and psychosocial support.
  2. Coordinate timely referrals and responses to mental health crises.

 

3.0 Scope of Work

  1. Provide psychological support, counselling and other relevant information to Helpline callers.
  2. Maintain appropriate records of cases/calls processed and collate statistical reports upon requests.
  3. Conduct case follow-ups to ensure referrals are appropriately actioned or clients have accessed the relevant services.
  4. Establish effective partnerships/relationships with community support partners.
  5. Attend technical and other meetings.
  6. Prepare monthly reports.
  7. Assist in performing other tasks as requested.

 

4.0 Methodology

The Counselling Psychologist is expected to execute his/her duties with a high level of professionalism and in a spirit of inclusiveness and transparency. This individual is also expected to meet regularly with the Supervisor, Mental Health & Suicide Prevention Helpline as well as the Director of Mental Health & Substance Abuse Services, MOHW.

 

5.0 Deliverables

No. Description
  1.  
Work plan

 

  1.  
24 Monthly reports detailing number of and type of cases processed with an analysis of the conditions presented and trends observed.

 

6.0 Special Conditions

  • The duties of the position require that a high level of confidentiality be maintained.
  • This is a full-time position with fixed office hours and routine shift rotation.

 

7.0 Duration of Consultancy

The duration of this contract is two (2) years.

 

8.0 Qualification & Experience

  • Master of Science in Counselling Psychology
  • At least six (6) months experience in telephone counselling will be an asset
  • At least 2 years as a Counselling Psychologist
  • At least two (2) years’ experience as a Counselling Psychologist for children and adolescents will be an asset
  • Technology savvy with a good working knowledge of various social media platforms.
  • Ability to interpret and speak fluent English and the Jamaican dialect.

 

9.0 Reporting Relationship

The Counselling Psychologist will report directly to the Supervisor, Mental Health & Suicide Prevention Helpline and the Director of Mental Health & Substance Abuse Services in the Ministry of Health & Wellness.

 

10.0 Remuneration

Remuneration will be commensurate with the candidate’s experience and qualifications

Terms of Reference – Administrative Assistant Mental Health and Suicide Prevention Helpline

1.0 Background

The Ministry of Health and Wellness (MOHW) is expanding its Mental Health & Suicide Prevention Helpline to meet the growing demands for mental health services in Jamaica. 

Monthly, a combined total of 500 mental health crisis calls are processed by mental health teams islandwide. Cases that can be managed via telephone are dealt with promptly but those requiring face to face interventions are usually processed within 24 hours or later depending on the case and the available resources. In most instances calls are received at the level of the hospital and referred to the relevant mental health officer. In recent months, there has been an increase in the number of mental health calls received at public hospitals.

To this end the Ministry has launched its 24 hour toll free Mental Health & Suicide Prevention Helpline which will reposition the sector to better meet the demands for mental health support services. The Helpline, is expected to provide Jamaicans with a dedicated facility for mental health support and a comprehensive suite of counselling and referral services in one location. While the Helpline facility is currently structured to receive calls only, other means of contacting the Helpline counselling team will be introduced overtime.

 

2.0 Objectives

The overall objective of this consultancy is to provide a 24-hour Mental Health & Suicide Prevention Helpline service for persons with mental illness and their families.

The Administrative Assistant is therefore expected to:

  1. Provide administrative support for the efficient operations of a 24-hour Helpline service
  2. Establish a database for recording mental health cases/calls.
  3. Manage Helpline communication/promotion activities

 

3.0 Scope of Work

  1. Manage efficiently all calls to the Helpline to ensure timely responses and transfer to available Counselling Psychologist.
  2. Organize meeting and training logistics, as required.
  3. Type, collate and dispatch reports and other documents
  4. Record and type Minutes of meetings
  5. Maintain an appropriate filing system for the storage and easy retrieval of records.
  6. Liaise with the relevant Helpline and MOHW official to ensure timely renewal/payment of telephone service.
  7. Maintain an updated list of referral departments/organization and contact information for professionals in the community mental health network.
  8. Manage and update duty roster for public mental health teams island wide
  9. Manage a schedule of meetings/events of interest to Helpline team
  10. Monitor attendance register to ensure it is updated at all times
  11. Manage and update Helpline Counsellors’ rosters
  12. Facilitate referrals and first responder activities in a timely manner, and in support of the Counselling Psychologists.  
  13. Establish and manage database for recording mental health cases/calls.
  14. Work closely with MOHW Public Relations & Communication Unit to ensure timely communication support for Helpline services.
  15. Assist in performing other tasks as requested.

 

4.0 Methodology

Under the general directive of the Supervisor/Manager, Mental Health & Suicide Prevention Helpline, the Administrator is expected to execute his/her duties with a high level of professionalism and confidentiality.

 

5.0 Deliverables

No. Description
  1.  
Work plan
  1.  
A database for recording call/case information
  1.  
Monthly reports detailing activities, payments processed, staff attendance and other relevant administrative updates.

 

6.0 Special Conditions

  • The duties of the position require that a high level of confidentiality be maintained.
  • This is a full-time position with fixed office hours.

 

7.0 Duration of Consultancy

The duration of this contract is two (2) years.

 

8.0 Qualification & Experience

  • Diploma in Administrative Management or related discipline from an accredited University.
  • At least three (3) years administrative experience
  • Training in Customer Service would be an asset
  • Computer literate
  • Ability to interpret and speak fluent English and the Jamaican dialect.

 

9.0 Reporting Relationship

The Administrative Assistant will report directly to the Supervisor/Manager, Mental Health & Suicide Prevention Helpline.

 

10.0 Remuneration

Remuneration will be commensurate with the candidate’s experience and qualifications

Terms of Reference – Project Liaison Officer HIV/Sti/Tb Unit

JOB PURPOSE

To support and facilitate the management, coordination and implementation of the grants managed by the HIV/STI/TB Unit, Ministry of Health & Wellness.

 

KEY OUTPUTS

  1. Monthly Status Reports submitted 
  2. Annual & Semi-Annual Report prepared
  3. Reporting requirements relevant to the projects are met. 
  4. Quarterly Activity Schedule for Sub Recipients submitted
  5. Interim Site Visit Updates submitted
  6. Grant Meeting Updates provided

 

RESPONSIBILITIES (TECHNICAL/ADMINISTRATIVE/PROFESSIONAL)

  • Convenes meetings with the Ministry of Health & Wellness (MOH&W) and Donors to determine programmatic priorities and move forward documents needing urgent attention.
  • Coordinate the flow of documentation within MOH&W system to identify efficiencies and propose SOPs to MOH&W and Donors to improve efficiencies.
  • Identify documents needing approval and interface with responsible persons to ensure prompt response.
  • Track documents through approval process and work with stakeholders to find solutions to bottlenecks.
  • Develop system for tracking documents, including a physical and electronic logbook and follow-up on outstanding issues.
  • Conduct site visits on an interim basis and provide feedback to the MOH&W on issues needing follow up, especially those preventing sites from submitting documentation on-time.
  • Liaise with the Finance Officers within the HIV/STI/TB Unit (HSTU) to ensure that financial reports are submitted and cleared on a timely basis.
  • Share information between Donors and MOH&W on the progress of critical documentation related to budgets, programmatic decisions, and policies.
  • Provide updates to Donors and MOH&W on issues in progress; completed tasks and upcoming matters;
  • Submit to Donors and/or MOH&W requests for assistance in solving bottlenecks within respective agencies.
  • Attend coordination meetings as requested
  • Assist MOH&W and Donors in the drafting of correspondence and routing documents;
  • Review documents for completeness and make recommendations for corrections;
  • Assist Donors and MOH&W with the coordination of quarterly meetings and stakeholder consultations;
  • Support timely submission to Donors data and documentation that is required for the annual and semi-annual reporting

 

OTHER RESPONSIBILITIES

Performs other related functions assigned from time to time by the HIV Project Manager, HSTU, MOH&W

 

PERFORMANCE STANDARDS

  1. Key outputs/deliverables are produced within agreed time frames to the required standards.
  2. Individual Workplan is prepared within the established format and time frame and supports the strategic objectives of the component.
  3. Monthly reports submitted as per the relevant timelines

 

REQUIRED COMPETENCIES

  • Understanding of the Grant system for reporting and monitoring;
  • Understanding of MOH&W system for reporting and monitoring;
  • Highly organized;
  • Ability to draft well-written correspondences;
  • Analytical thinker with strong written and verbal communication skills;
  • Ability to work under tight deadlines.
  • Proficiency in the use of relevant computer applications.

 

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

  • A First Degree in Business Administration/Management or related field from a recognized university
  • 3 years working experience in Administration at least 2 of which should be at a supervisory level.
  • Familiarity with the disbursement and procurement procedures for the Grants and the Government of Jamaica.

 

REPORTING RELATIONSHIP

The Officer will report directly to the HIV Project Manager, HSTU, MOH&W.

 

………………………………………………………………………………………………………………………………………………………………………..

Interested persons may apply in writing accompanied by resumes. Applications must be submitted no later than January 10, 2020 to:
Director
Human Resource Management & Development
Ministry of Health & Wellness
10A Chelsea Avenue
Kingston 10
jobapplications.moh@gmail.com

Please note that responses will be sent to short- listed applicants only

Jamaica remains Malaria free – Health Ministry

The Ministry of Health & Wellness notes the recent reports on Malaria cases in Jamaica but wishes to advise the public that as of 2012, Jamaica was re-instated on the Official Register of areas where Malaria eradication was achieved.

Since then, Jamaica’s health system has detected only imported cases of the mosquito-borne disease, which is caused by the malaria parasite that is transmitted to humans by the infected bite of female Anopheles mosquitoes.

The island has been able to prevent the re-introduction of malaria by public health surveillance, identifying imported cases and putting in place the necessary control measures to prevent local spread, even in the presence of imported malaria. Key strategies include early detection, prompt treatment of cases, vector control, public education and inter-sectoral collaboration. 

Since November 2019, Jamaica has identified two imported cases of malaria and appropriate treatment and public health interventions have been made to prevent transmission. Neither of those two individuals reside in Jamaica and one of these persons has left the country.

“The cases have been effectively contained by the public health system so that there has been no local spread of the disease,” said Dr Nicole Dawkins-Wright, Director of Emergency, Disaster Management and Special Services at the Ministry of Health and Wellness.

“The public is reassured that the Public Health Department has found no breeding site for the Anopheles mosquito, which is the mosquito that transmits malaria, at any of the locations visited by the two cases before arrival of the individuals and on subsequent assessments since identification of the cases. The Health Department executed the standard operating procedures for clinical and public-health assessments and interventions,” she added.

Malaria is a potentially fatal disease caused by the Plasmodium falciparum parasite. The disease produces chills, headache, a high fever, and other flu-like symptoms. Official diagnosis is, however, necessary to confirm the presence of the virus.

The Ministry cautions travellers to regions where malaria is present to take steps to prevent a reintroduction of the disease into the island, and limit the spread of malaria by:

  • taking anti-malarial drugs before travelling to endemic areas;
  • wearing repellent and clothes that cover the body;
  • sleeping under mosquito nets;
  • getting treatment promptly when symptoms appear so as to prevent disease progression and spread; and
  • keeping stored water covered and reduce mosquito breeding sites around dwellings.

The Ministry wishes to reiterate that all measures to prevent transmission has been taken. Vector control is the main way to prevent and reduce transmission of mosquito borne diseases such as malaria and dengue. Jamaica managed to maintain its malaria-free status through surveillance, early detection, and rapid isolation and treatment of all cases and appealed to all Jamaicans to be vigilant. 

We encourage the public to play their part in keeping Jamaica malaria-free by reporting to public health officials any unofficial entry of foreigners. Members of the public should also ensure that they protect themselves before visiting countries that have ongoing malaria transmission.

Terms of Reference – Enhancing Healthcare Services Delivery Project Elective Surgeries Outsourcing

The Ministry of Health & Wellness (MOHW) will be implementing the Enhancing Healthcare Services Delivery Project, designed to improve access to services provided at public health facilities.  This initiative reaffirms the Government of Jamaica’s commitment to the abolition of user fees in public health facilities and builds on previous efforts to reduce wait times for services and will result in shorter wait times for admissions as well as shorter hospital stays.  The project will be implemented over a two-year period under three components: (i) Diagnostic Radiology services (ii) Elective surgeries (iii) removal of social cases from hospitals.

The MOHW requires private firms to undertake elective surgeries for patients registered in public healthcare facilities and are currently awaiting these surgeries for a period of between six months and three years.  The areas of focus for the elective surgeries component as it relates to specific surgeries are the treatment of:

  • Inguinal Hernias
  • Hemorrhoidectomy
  • Lithotripsy
  • Gallstones

 

Performance Specifications / Standard Operating Procedures

A. Standard Operating Procedures

  1. The MOHW will utilize two modalities as outlined below for the conducting of elective surgeries:  This Technical Specification will detail modality 1, the outsourcing of the full suite of services for the completion of elective surgeries to private providers. The specifications for Modality 2, the completion of services in Public Hospitals will follow at a later date.
    • Modality 1- Outsourcing to private firms the full suite of services for the conducting of elective surgeries. The service provider will be required to provide inter alia surgical team and anesthetic and nursing services, pre and post operation visits, operating theatre and equipment required for the successful completion of the elective surgery as well as necessary post-operative care. Interested Firms must submit a Proposal including information requested in advertised request for Expression of Interest.  The MOHW will negotiate with participating firms a standard rate for the completion of each type of surgeries.  This rate will be standard across all contracted service providers for the specific surgeries. All facilities to be used must be registered by the Standards and Regulations Division of the MOHW.
  2. All patients accessing services must be registered within the Public Health Care system and possess a registration number issued by the institution.  Additionally, patients must complete a consent form and be referred through the Enhancing Healthcare Services Delivery Project
  3. The Service Provider shall provide timely reporting of the surgeries performed including Operating notes, anesthetic notes, post operative instructions and follow up plan as agreed in the Framework Agreement. A minimum six-week period for post op visits must be facilitated by the Service Provider.  Any matter of urgency must be verbally communicated to the Consultant in a timely manner to facilitate early intervention.
  4. Patient Reports/Files/Documents must be returned to the requesting health facility in the agreed format.
  5. Service Providers are required to provide reports in the following formats:
    • Electronically to the designated person at the Health Facility where applicable
    • Hard copy, sealed and returned to Health Facility where applicable
  6. The Service Provider shall designate a contact person available by phone and email.

 

B. Performance Specifications

  1. The Services shall be provided in accordance with generally accepted medical and legal standards, consistent with prevailing medical ethics governing the Service Provider.
  2. The Service Provider shall employ only competent and satisfactory personnel and shall provide a sufficient number of employees to perform the required services efficiently and in a manner satisfactory to the Client.  The Service provider must submit along with Proposal details of the qualifications and professional registrations of all members of the team that will perform the surgeries. 
  3. The Service Provider and its personnel shall exercise independent professional judgment and shall assume professional responsibility for all services to be provided under this Agreement.
  4. The Service Provider shall be responsible for the quality and quantity of services performed under this Agreement.
  5. The Service Provider shall store, use and maintain all equipment necessary to provide the Services strictly in accordance with the manufacturer’s instructions and with good practice in relation to infection control.  All operating theatres must have appropriate facilities in general – recovery facilities, resuscitation equipment, ambulance services for emergency situations, standby generator in the event of power outages, additional water storage facilities and must be registered under the Nursing Home Act.
  6. The Service Provider warrants that any of the Service Provider’s consumables or equipment utilized by the Service Provider are in safe and proper working order and suitable for the purpose, and all equipment is adequately and appropriately insured.
  7. The Service Provider shall have sufficient appropriately registered, qualified and experienced medical, nursing and other clinical and non-clinical personnel to ensure that the Services are provided in all respects and at all times in accordance with this Agreement.
  8. The Service Provider’s personnel shall:
    1. if applicable, be registered with the appropriate professional regulatory body;
    2. possess the appropriate qualifications, experience, skills and competencies to perform the duties required of them and be appropriately supervised managerially and professionally; and
    3. be covered by adequate insurance for the provision of the Services.
  9. The MOHW retains the right to monitor the quality of services furnished by the Service Provider.  The Service Provider shall be required to permit visits from the MOHW’s Standards and Regulations Branch and or Health Services Planning and Integration Branch.
  10. The Service Provider shall maintain as confidential all medical records of patients in accordance with medical ethics and the law. The Service Provider shall counsel its personnel, and subcontractors on their obligation to ensure that such information remains confidential.
  11. The MOHW shall provide copies of the medical records of Patients participating in the Project for initial assessments. A referral letter will be sent from referring Doctor/Hospital to the service provider inclusive of relevant tests and investigations that have been completed. The Service Provider shall return patient files to Patient’s Doctor within the Public Health System upon completion of assessment when it is deemed case is not fit for surgery.  Service Providers shall also return patient files upon completion of surgery and discharge of patients from their care.
  12. In the cases where additional diagnostic tests are required after the review of patient file, patient should be referred back to Public Health Facility for the completion of Diagnostic test under Enhancing Health Care Services Delivery Project.
  13. The Service Provider shall have in place and outline an appropriate Emergency Contingency mechanism that will be triggered in the event that there are complications during the performance of a surgery – this is inclusive of complications with the actual surgery that may require transport to Hospital and admission, loss of electricity, natural disaster etc.
  14. In the event of a death of a Patient while in surgery, the Service Provider is required to provide the Ministry with all relevant information, statements from all persons involved in the surgery, Report on the case and if necessary participate in Court Proceedings on behalf of themselves or the MOHW.  The MOHW standards and Protocols will apply in the case of this eventuality.
  15. The Service Provider shall allow for a period of at least thirty (30) days or at least six (6) follow up visits before the discharge of a patient.
  16. The Service Provider shall:
    • Ensure that the services are performed in a safe and effective manner;
    • Ensure confidentiality of patient information;
    • Have in place and maintain a Quality Management System acceptable to the Ministry of Health;
    • Be certified in accordance with applicable law;s and regulations and should possess current licenses and permits to operate
    • Ensure compliance with all applicable laws and regulations; and
    • Make available to the MOHW a copy of its Standard Operating Procedures.

 

C. Payment Schedule

Payments shall be made according to the following:

PRICED ACTIVITY SCHEDULE (TO BE INSERTED AFTER NEGOTIATIONS)

  1. The Service Provider shall submit monthly invoices for Services completed and provided to Patients during that month.
  2. The invoices shall indicate:
    • The patient identification number/registration number/ name
    • Details of surgical services provided for each patient including pre op and post op visits
    • Date each surgery was requested 
    • Rates per surgical services provided in accordance with the agreed Rate Schedule
  3. The Service Provider shall submit the Request for Services Form issued by a Designated Official as a condition of payment.
  4. To maintain confidentiality, the Service Provider in agreement with the Health Facility shall assign each patient with a Registration Number for identifying patients otherwise than by name. This Patient Registration Number shall be included on all correspondence pertaining to the patient.
  5. The Service Provider shall maintain medical records, test results, discharge form and other documents that may be required by the Client as evidence of the Services provided. The Client may delay payments to the Service Provider if such documentation is not maintained and provided on request in order to validate invoices.