Salary Scale: Min: $1,984,305.00 – Max: $2,668,670.00 per annum)
JOB PURPOSE
Reporting to the Senior Commitment Control Officer, the Commitment Control Officer coordinates and maintains an effective cash management system and ensures the proper planning and control of commitments/expenditures within the limits of the Approved Provision and Warrant Allocations.
KEY OUTPUTS
- Commitment Control Registers prepared;
- Commitments requisitions examined;
- Commitment Control Register posted;
- Cash Management Reports prepared;
- Expenditure trends identified;
- Weekly/quarterly outstanding commitments reports prepared;
KEY RESPONSIBILITIES AREAS
- Assists in arranging the commitment planning meeting at the commencement of each financial year;
- Records warrant allocation to the various accounts of stakeholders, using Excel Spreadsheet and maintaining the data;
- Identifies and classifies commitments according to categories – inescapable, priority and others;
- Ascertains from all sources, the total value of unpaid bills, if any, brought forward from the previous year;
- Prepares Commitment Control Registers for all activities and projects of the Ministry on a Head/Programme/Project/Activity /Object basis;
- Receives and records all request for commitments from the Principal Finance Officer’s office and from Programme Managers;
- Examines commitment requisition submitted to ensure that they are duly authorised by the appropriate officer and whether funds are available under the categories to which commitment relates;
- Certifies the commitment and records amounts in the Commitment Control Register;
- Informs Programme Managers of the status of their requisitions and the funds available under their respective programmes;
- Maintains the Commitment Control Register for the Ministry’s Recurrent, Capital A and B heads by ensuring that warrant allocations and cash received are posted correctly and promptly;
- Posts Commitment Control Register on a daily basis to reflect the commitment and/or cash discharged and the balance available on Approved Provision/Warrant Allocation;
- Reconciles on a timely basis commitment control registers with the FinMan reports;
- Provides age analysis of outstanding bills;
- Provides total value of weekly outstanding commitments to the Senior Commitment Control Officer for submission to the Ministry of Finance and the Public Service;
- Prepares quarterly outstanding commitments reports to the Senior Commitment Control Officer for submission to the Director Management Accounts;
- Prepares and submit to the Senior Commitment Control Officer weekly outstanding commitments and monthly cash management reports;
- Submits to the Senior Commitment Control Officer programmes/activities at risk of exceeding budgetary allocations;
- Assists the Director Management Accounts through the Senior Commitment Control Officer in the planning and utilisation of available cash based on the level and categories of outstanding commitments;
- Advises the Senior Commitment Control Officer of slow moving programmes and activities from which funds can be diverted to satisfy the need of activities/projects that are urgently in need of funds;
- Analyze expenditure trends and advises the Senior Commitment Control Officer accordingly;
- Facilitates proper cash management and expenditure control by making available to management, information on the discharged commitments and current cash position on a timely basis on a Head and Programme or Activity/ Project basis.
PERFORMANCE STANDARDS
- Commitment Control Register prepared in a timely manner;
- Commitment requisitions accurately examined/checked in accordance with the required policies and procedures;
- Commitment Control Register posted on a daily basis to reflect the commitment and the available balance;
- Cash Management Reports are comprehensive, accurate and produced within the specified time frame;
- Expenditure trends identified and management advised accordingly in an appropriate manner;
- Weekly/quarterly outstanding commitments reports prepared are comprehensive and accurate and prepared in the appropriate format;
- Good coordination and effective working relations exist with other Divisions/Units and external associates;
- Confidentially, integrity and professionalism are displayed in the execution of duties and personal conduct.
MINIMUM REQUIRED EDUCATION AND EXPERIENCE
- AAT Level 3;
- ACCA-CAT Level C/Level 3;
- ACCA Level 1;
- NVQJ Level 3, Accounting;
- Diploma in Accounting from an accredited University or Community College;
- ASc. Degree in Business Studies/Business Administration from an accredited tertiary
- Institution;
- ASc. Degree in Accounting, MIND;
- Diploma in Government Accounting, MIND, Government Accounting Levels 1, 2 & 3;
- BSc. Degree in Accounting or Management Studies with Accounting;
- BBA Degree; or
- Successful completion of 3 years of any of the Bachelor’s Degree programmes mentioned above.
Kindly submit a cover letter and resume along with the names, telephone numbers, and email addresses of two (2) references, one of whom must be a former or current supervisor.
Applications with résumés are to be submitted no later than Friday, October 13, 2023, to:
Senior Director
Human Resource Management & Development
Ministry of Health & Wellness
10A Chelsea Avenue
Kingston 10
Email: jobs@moh.gov.jm
The Ministry of Health & Wellness thanks all applicants for their interest, but only those shortlisted will be contacted