Applications are invited from suitably qualified persons to fill the position of Dispatcher (GMG/AM 1) (Band 3) – vacant, in the Corporate Services Division (Administration Branch) of the Ministry of Health & Wellness, with salary at the rate of $1,272,269 – $1,711,060 per annum.
JOB PURPOSE
Under the supervision of the Transport Manager, the incumbent is responsible for coordinating all vehicular activities for the Ministry and ensures that the activities within the Transport Unit are carried out effectively and economically.
Key responsibility areas
- Inspects all motor vehicles to ensure that they are properly cleaned daily.
- Dispatches vehicles for assigned activities.
- Receives and records, in register a log of all staff to be transported, time of request, person requesting transportation, time vehicle dispatched and the time the vehicle returned.
- Collates and records the number of staff transported on each shift on the prescribed travel Form.
- Completes Vehicle Status form; Vehicle Allocation Form and Vehicle Parking Log Sheet daily.
- Collects advance cards daily and arranges for vehicles to be taken to the service station and ensures that they are all filled with petrol, engine oil, coolant, brake fluid as often as required.
- Checks the daily assignment book and ensure that all activities are documented properly.
- Authorizes all official trips that are recorded in the Daily Assignment Book.
- Dispatches Drivers on special, routine and emergency assignments.
- Ensures that License and Certificate of Fitness for all the vehicles are current.
- Requests Petty Cash through the Transport Manager to procure goods and services relating to the functions of the department.
- Prepares duty roster for Drivers monthly.
- Checks and verify overtime for Drivers and Attendants.
- Prepares weekly status report and submit to Transport Manager.
- Conducts daily inspection of vehicle to ensure roadworthiness and emergency readiness.
- Requests and issues toiletries to Drivers and Attendants fortnightly for personal use and for use on vehicles.
- Reports all motor vehicle accidents to the Transport Manager.
- Redirects all requests from the public for emergency vehicles to the Nursing Office.
- Participates in meetings to resolve issues with Drivers and Attendants
- Carries out routine servicing on all vehicles assigned to the Transport Department.
- Recommends Drivers for ongoing training, counselling, etc.
- Any other duties as assigned by the Transport Manager.
Technical/Professional Responsibilities
- Identifies Health Sector needs through assessment and diagnosis of the Health System and proposes strategies and technologies to satisfy the needs;
- Formulate plans to meet the Ministry’s Manpower requirements in alignment with the Ministry’s objectives;
- Conducts annual research to inform the development of planning policies for the Ministry;
- Establishes and develops human resource policies and procedures;
- Manages Manpower planning process and implementation of the manpower plan;
- Utilizes the Human Resource Management Information System to undertake continuous review and analysis of current data on numbers skills, education, experience, and age distribution of health personnel in meeting the needs of the health sector;
- Reviews and discusses manpower planning issues with the Principal Director, Corporate Services, Senior Director, Human Resource Management and Development and Director, Human Resource Planning and Development and submits recommendations;
- Assists with the formulation of Human Resource Development Policies for the National Health Sector;
- Collaborates with the Director, Human Resource Planning and Development and the Director, Human Resource Management to develop and implement Succession Plans to ensure the availability of competent persons to fill key positions in the future;
- Collaborates with the Director, Human Resource Management in selecting & recruiting qualified personnel;
- Participates in interviewing panels;
- Provides information/data on the Health System, requested by local and international agencies, as directed;
- Collaborates with the Director, Human Resource Planning and Development, to determine the appropriate education/training and financial resources required to achieve the projected manpower needs;
- Collaborates with the Regional Health Authorities to ensure that placement of technical staff requiring internship and employment occurs.
- Represents the Ministry at meetings, conferences and workshops with external agencies relevant to Human Resource Planning in order to influence decisions regarding modifications and improvements in the Health Ministry;
- Prepares and submits the request for post operation to the Ministry of Finance & the Public Service;
- Prepares and submits monthly reports on Manpower Planning activities to the Director, Human Resource Planning and Development.
Technical
- Good knowledge of Ministry’s policies and procedures;
- Knowledge of Record and File Management Systems
- Proficiency in the use of relevant computer software and computer applications
Minimum Required Education and Experience
- 2-3 years working experience at the supervisory level
- Four (4) CXC or GCE Subjects including English Language and a Numerical subject
- Supervisory Management Training.
Applications with résumés are to be submitted no later than Friday, April 14, 2023 to:
Senior Director Human Resource Management & Development
Ministry of Health & Wellness
10A Chelsea Avenue
Kingston 10
The Ministry of Health & Wellness thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.