STRATEGIC OBJECTIVES OF THE DIVISION
- To develop, coordinate and lead the corporate planning and performance management and evaluation process in the Ministry of Health and Wellness, its departments and agencies;
- To lead the implementation of performance improvement measures, to facilitate effective decision making; and to manage the business planning and performance reporting process for the Ministry and its portfolio entities;
- To analyze all plans in accordance with the overall mission and strategic outcomes to ensure that they reflect the Government’s policies and the Ministry’s strategic focus;
- To design and implement a Strategic Management Information and Programme Evaluation System;
- To lead the Ministry’s compliance process, ensuring timely response to enquiries/requisitions of the Auditor General and the Office of the Contractor General Parliamentary Committees.
JOB PURPOSE
Reporting to the Senior Monitoring and Evaluation Analyst, the Monitoring & Evaluation Analyst ensures the effective implementation of the monitoring and evaluation policy; sets minimum monitoring and evaluation requirements for the Ministry and its portfolio agencies; ensures alignment of new programmes and policies.
KEY OUTPUTS
- Monitoring and Evaluation framework developed;
- Monitoring and evaluation manual and toolkits developed;
- Monitoring and evaluation analysis conducted;
- Performance, monitoring and evaluation reports prepared and submitted;
- Special/summary reports/papers prepared;
- Performance Management System operational;
- Technical advice provided;
- Key performance indicators developed and communicated;
- Section budget prepared;
- Controls and tracking system designed and implemented;
- Performance, monitoring and evaluation review meetings conducted;
- Monthly, quarterly and annual performance reports prepared.
KEY RESPONSIBILITY AREAS:
Management / Administrative Responsibilities
- Participates in the development and implementation of the Section’s corporate/operational plan and budget ensuring the work of the Section is carried out according to plan and agreed targets achieved;
- Provides technical advice to the Director, Portfolio Agencies and other relevant personnel on monitoring and evaluation process;
- Assists in the development, implementation and maintenance of frameworks and procedures to guide the operations of the M&E process within the Ministry;
- Prepares and submits performance and other reports as required and ensures timely submission of all documents/information requested from the Section.
Technical Responsibilities
- Ensures the implementation of results-based monitoring and evaluation strategies, focusing on achievement of results:
- Analyses requirements and synthesize proposals for the planning, preparation and management of programme/policy evaluations and other types of evaluations;
- Inputs into the monitoring and evaluation work plan, analysis and proposals on areas to be evaluated;
- Follows up on the updating of the monitoring and evaluation plan;
- Promotes monitoring and evaluation standards, quality assurance/control and capacity development;
- Contributes to the monitoring and evaluation annual reviews;
- Develops and implements monitoring tools;
- Supports effective management of results-based monitoring and evaluation processes;
- Drafts and revises of Terms of Reference (TOR) for specific monitoring and evaluation activities and/or desk evaluations/reviews;
- Drafts and reviews management responses to the evaluations;
- Follows up on implementation of evaluation recommendations;
- Undertakes quality assurance in the formulation of new polices programmes;
- Contributes to the data collection and evidence for the completion of Results Oriented Annual Reports and other corporate reports;
- Contributes to the establishment of statistics database;
- Ensures facilitation of knowledge building and knowledge sharing in the area of monitoring and evaluation, focusing on achievement of the following results:
- Identifies and formulates lessons learned from evaluations and studies to be integrated into the broader Ministry’s knowledge management efforts;
- Contributes to the implementation of Evaluation Knowledge Management and Learning Strategy;
- Participates in results-oriented monitoring and evaluation training efforts in the Ministry;
- Participates as appropriate in quality assurance oversight processes to contribute to the strategic positioning of the country office;
- Keeps abreast of external trends and policy environment that impact directly on the portfolio responsibilities of the Ministry;
Other Responsibilities
- Such other related duties and responsibilities as may be required from time to time.
AUTHORITY:
- Recommends approaches to the implementation of the monitoring and evaluation agenda.
PERFORMANCE STANDARDS:
- Monitoring and evaluation framework developed in accordance with established guidelines;
- Monitoring and evaluation manual and toolkits developed in keeping with agreed timeframe;
- Accurate and comprehensive reports prepared and submitted within the agreed time frame;
- Technical advice provided are sound and evidence based;
- Key performance indicators developed and communicated;
- Risk management strategies developed;
- Robust performance indicators and targets developed and linked to priorities and follow SMART and CREAM rules;
- Reports are evidence based and produced within agreed timeframes;
- The extent to which confidentiality, integrity and sensitivity are displayed in the execution of duties.
REQUIRED COMPETENCIES
Technical Competencies
- Excellent knowledge of government’s policies and procedures;
- Sound knowledge of Ministry’s policy process;
- Excellent knowledge of performance management, monitoring and evaluation tools and techniques;
- Knowledge of research methodologies;
- Knowledge of results-based monitoring and evaluation methodology;
- Proficiency in the use of relevant computer applications;
- Ability to critically appraise various methods of measuring performance.
Core Competencies
- Excellent decision making and critical thinking skills;
- Strong analytical and problem solving skills;
- Integrity;
- Excellent interpersonal and people management skills;
- Initiative and innovation;
- Excellent planning and organizing skills;
- Excellent oral and written communications skills;
- Negotiating and persuading skills;
- Customer and quality focused.
INTERNAL CONTACTS
| Director, Monitoring and Evaluation | · Direct reporting
· Receive instructions on priorities and expected results · Provide information and advice |
| Chief Medical Officer and other Senior Officers | Provide and obtain information |
| Chief Executive Officers in the Regional Health Authorities, Agencies and Departments | Provide and obtain information |
| General staff | Provide and obtain information |
EXTERNAL CONTACTS
| CABINET Office | Provide and obtain information |
| PIOJ | Provide and obtain information |
| STATIN | Provide and obtain information |
| Stakeholders/Donors | Provide and obtain information |
| International Development Partners and other International Agencies | Provide and obtain information |
MINIMUM REQUIRED EDUCATION AND EXPERIENCE
- Bachelor’s Degree in Management Studies, Economics, Social Sciences or equivalent qualifications;
- Training in results-based/performance monitoring and evaluation or research;
- Three (3) years’ experience working in a similar capacity.
SPECIAL CONDITIONS ASSOCIATED WITH THE JOB
- Work will be conducted in an office outfitted with standard office equipment and specialized software. The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines, which will result in high degrees of pressure, on occasions. May be required to work outside of the normal working hours.
SPECIFY LICENCING or CERTIFICATION NECESSARY FOR THE JOB
- None
Applications with résumés are to be submitted no later than Friday, March 31, 2023 to:
Director
Human Resource Management & Development
Ministry of Health & Wellness
Kingston 10
The Ministry of Health thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.