JOB PURPOSE
Under the direction and leadership of the Chief Technical Director, Policy, Planning and Development, the Senior Director, Planning Performance & Project Management is required to provide guidance and overall leadership of the integrated strategic planning, performance management and health sector development planning processes. The incumbent should ensure that strategies are developed with goals reflecting the Ministry and national policy outcomes, ensuring adherence and compliance with applicable statutes and guidelines are maintained by the Ministry and its portfolio agencies and performance is monitored and evaluated to the expected standards and requirements. The Senior Director is also required to provide leadership in the development of project design and project proposals and the development of a monitoring and evaluation framework to effectively assess the strategic initiatives and programmes/ projects implemented.
KEY OUTPUTS
- MOHW’s Strategic Planning framework developed;
- Performance Monitoring Framework developed and implemented;
- Strategic Business and Operational Plan for the Ministry reviewed and submitted;
- Strategic Business, Operational Plan and Budget for Branch developed;
- Development and Implementation of Corporate/Business/Health Sector Plans guided;
- Performance Management System developed, implemented and operational;
- Planning Integration and alignment of Planning Mechanisms and Budgeting Processes
- Development and Implementation of Performance Management System guided
- Corporate, Strategic and Operational Plans, Budget prepared and managed
- Annual/Quarterly/Monthly/Periodic Reports prepared
- Project Planning and Management Standards & Procedures reviewed;
- Project Management Life Cycle monitored;
- Project Management Governance Processes reviewed;
- Project Management Monitoring and Evaluation Mechanisms reviewed and monitored;
- Project proposals reviewed;
- Technical advice/information provided;
- Cabinet Submissions/Notes, technical papers, and publications prepared and issued;
- Stakeholder Relationships established and maintained;
- Annual/Quarterly/Monthly performance Reports prepared;
- Individual workplan developed;
- Staff Appraisals conducted;
KEY RESPONSIBILITY AREAS
Management/Administrative Responsibilities
- Directs the alignment of the Branch’s corporate/operational plans and budget with the Ministry’s strategic objectives and priority programmes;
- Maintains mechanisms to effectively coordinate the alignment of plans, programmes and projects of the Ministry and its departments and agencies in order to ensure a cohesive and complimentary execution of policy and programme initiatives;
- Participates in and coordinates the development of the strategic direction of the Ministry;
- Prepares and submits performance and other reports relating to the achievement of targets for the ministry as required and ensures timely submission of all documents/information requested from the Branch;
- Develops Individual Work Plan based on strategic alignment with MOHW’s Operational Plan;
- Collaborate with the Information Systems for Health Branch for the execution of health planning functions;
- Represents the MOHW at sittings of the Public Administration and Appropriations Committee (PAAC)/ Public Accounts Committee (PAC), meetings, conferences and other fora as needed;
- Prepares reports and project documents as required;
- Sets and approves customer service principles, standards and measurements;
- Identifies and incorporates the interests and needs of customers in business process design
Technical/Professional Responsibilities
- Leads the coordination and preparation of the Strategic Business, Corporate, and Operational Plans of the Ministry of Health & Wellness and its departments/agencies ensuring alignment with GOJ’s policy priorities and directives;
- Leads the organization and direction of the periodic/quarterly Strategic Planning Meetings of the Ministry and its agencies noting concurrence with or deviation from the Ministry’s strategic focus and identifying opportunities for consolidation or review of strategic direction;
- Implements mechanisms to drive the commencement of interagency meetings as needed to allow agencies/departments and divisions to exchange information and ideas as well as report on performances against established performance indicators in the Annual Operation Plans;
- Promotes the theory of change in the creation of programme and project plans that are synchronous with the strategic objectives of the MOHW;
- Leads the development and implementation of business plans, health sector development plans, project plans and risk management plans that aligns to the MoHW’s business strategies and are focused on delivery of the GOJ objectives and priorities;
- Liaises with the Ministry’s Divisions and Departments/Agencies, through the Permanent Secretary’s Executive Committee, to implement strategic management decisions;
- Drives consultations with top management on corporate/strategic objectives for each planning period to direct the corporate planning process throughout the Ministry, Departments and Agencies;
- Devises mechanisms to guide the Ministry’s Departments and Agencies with the development of their corporate and operational plans and ensure consistency with strategic objectives of the Ministry of Health & Wellness and alignment with key MDAs, such as the MOFPS and Cabinet Office;
- Guides and directs the progress of work in relation to the operational plans and management reports, identifying barriers and recommend strategic/activities to overcome them, where necessary;
- Guides the development and implementation of mechanisms to facilitate the integration of the planning and budgeting processes in the MoHW, resulting in alignment of operational and medium-term plans with budgets;
- Reviews, analyses and evaluates management reports and progress/annual reports from the Ministry and its Agencies/Departments to ensure implementation and impact in accordance with specific objectives;
- Reviews and provides comments on plans and proposals submitted by other MDAs or parastatal or private organizations;
- Reviews the Project Planning and Management Standards & Procedures in congruence with international standards;
- Monitors the Project Management Life Cycle to ensure that projects implemented are on track;
- Reviews the Project Management Governance Processes;
- Reviews and monitors the Project Management Monitoring and Evaluation Mechanisms to ensure that projects are assessed efficiently and effectively;
- Reviews Project proposals to ensure alignment with the strategic goals of the Ministry;
- Collaborates with the Director – Enterprise Risk Management, in the development of protocols and initiatives that ensure risk analysis is undertaken and discussed with the respective Heads of Divisions/Departmental/Agency and their team, in order to leverage the Ministry’s strengths to exploit opportunities, eliminate weaknesses, and mitigate threats;
- Devises mechanisms to manage project performance with a view to identify opportunities for optimal use of resources and analyse the impact of project activities and achievement of the Ministry’s (including departments and agencies) performance targets;
- Oversees the development of Performance Management systems that supports the maintenance and improvement of the monitoring and evaluation capacity of the Ministry;
- Ensures congruence with the Performance Monitoring and Evaluation System (PMES) or any other similar system of the Cabinet Office;
- Leads the design and implementation of systems that ensures that information is collected, and data tabulated from all available sources to be analysed and utilized in the development of programmes and policies of the Ministry and its agencies;
- Improves the way in which the Ministry achieves results, by examining outcomes and impacts of policies, programmes and projects, for which performance results can be used for informed decision-making;
- Reviews and approves internal training modules aimed at strengthening the planning and performance management processes within the Ministry and its agencies and departments;
- Establishes and maintains linkages with other State Agencies relevant to the work of the Ministry and the Branch;
- Establishes and maintains linkages with private sector stakeholders relevant to the work of the Ministry and the Branch;
- Establishes and maintains linkages with international organization relevant to the work of the Ministry and the Branch;
- Establishes and maintains linkages with similar international organizations to keep abreast of external trends and policy environment that impact directly on the portfolio responsibilities of the Ministry;
- Provides expert advice, briefings and support to the CTD and Permanent Secretary on all matters relating to Strategic Planning & Management.
Human Resources Responsibilities
- Provides leadership and guidance through effective planning, delegation, communication, training, mentoring and coaching;
- Evaluates and monitors the performance of staff in the Branch and implements appropriate strategies;
- Coordinates the development of individual work plans and recommends performance targets for the staff assigned;
- Participates in the recruitment and training of staff of the Ministry;
- Recommends succession initiatives, transfer, promotion and leave in accordance with established Human Resource Policies and Procedures;
- Identifies skills/competencies gaps and contributes to the development and succession planning for the Division to ensure adequate staff capacity;
- Monitors the performance of staff and facilitates the timely and accurate completion of the staff annual performance appraisals and other periodic reviews;
- Ensures the well – being of staff supervised;
- Effects disciplinary measures in keeping with established guidelines/practices.
Other Responsibilities
- Performs all other related duties and functions as may be required from time to time.
PERFORMANCE STANDARDS
- MoHW’s Strategic Planning processes steered in accordance with relevant standards, regulations and timeframes;
- Development and Implementation of Corporate/Business/Health Sector Plans guided in a methodical manner, meets agreed guidelines and timeframes;
- Integration of Planning Mechanisms and Budgeting Processes aligned with the GOJ policy directions and timelines;
- Development and Implementation of Performance Management System guide in keeping with relevant standards and timeframes;
- Corporate, strategic and operational plans developed and implemented within established guidelines, resources and timeframes;
- Technical advice and recommendations provided are sound and supported by qualitative/quantitative data;
- Cabinet Submissions, policy/programmes recommendations and briefs or position papers on technical matters are appropriately prepared and submitted within the required timeframes;
- Reports are comprehensive, accurate and submitted within the required timeframes;
- Stakeholder Relationships established and maintained in a harmonious and productive manner;
- Annual/Quarterly/Monthly performance reports are prepared in accordance with agreed format, are accurate and submitted on time;
- Individual Work Plans developed in conformity to established standards and within agreed timeframes;
- Staff Appraisals completed and submitted in accordance to agreed timeframe and standards;
- Confidentiality, integrity and professionalism displayed in the delivery of duties and interaction with staff.
INTERNAL AND EXTERNAL CONTACTS
Internal Contacts
| Contact (Title) | Purpose of Communication |
| Senior Director – Policy, Planning & Development
|
Support the CTD in consultations with the relevant PS on Strategic Corporate and Health Sector Development Planning and Performance Management matters, by providing accurate information and interpretation of issues relevant to the delivery of key policy/programme initiatives and timely responses to sensitive or contentious issues;
Collaborate and maintain open relationships to expedite responses and information transfer. |
| Senior Executives/Head of Divisions | Provide expert Strategic Corporate and Health Sector Development Planning and Performance Management advice to influence decisions, support initiatives. |
|
Direct Reports |
Inspire and motivate, provide direction and manage performance. |
|
General Staff |
Receive and exchange information. |
External Contacts
| Contact (Title) | Purpose of Communication |
| Ministries/Departments/Agencies/ Health Authorities | Establish effective high-level networks with Executive Directors/Directors Strategic Planning & Performance Management, to enable performance benchmarking, monitor industry trends, maintain currency, and collaborate on common policy/programme responses to emerging and future issues;
Optimize engagement, consultation, negotiation and facilitation of policy/programme alignment, implementation and response;
Collaborate on strategic planning interventions to influence decisions, and support initiatives. |
| Cabinet Office (Performance Monitoring and Evaluation Unit)
|
Engage with key contacts to monitor the progress of Performance Monitoring and Evaluation through decision making processes;
Collaborate on strategic planning interventions to influence decisions, support initiatives. |
| Technical Committees | Foster effective proactive relationships with other stakeholders, in particular community and/or industry groups for whom Corporate Planning, Performance Monitoring and Evaluation impacts are most critical |
| Agencies and Departments/Regional Health Authorities
Policy Implementors |
Conduct training on Corporate Planning and Performance Monitoring; and monitors and evaluates the implementation of policies/programmes |
| Key stakeholders and Community Interest
|
Foster effective proactive relationships with other stakeholders, in particular community and/or industry groups for whom Corporate Planning, Performance Monitoring and Evaluation impacts are most critical |
| Other Stakeholders, example: Professional Bodies, Academia, etc. | Foster effective proactive relationships with other stakeholders, in particular community and/or industry groups for whom Corporate Planning, Performance Monitoring and Evaluation impacts are most critical |
| General Public | Receive and share information on policy/programme initiatives through consultation |
AUTHORITY
- Recommends Strategic Corporate & Health Sector Planning and Performance Management initiatives;
- Implements new measures and procedures to enhance the Ministry’s strategic and technical capabilities;
- Reviews reports and makes recommendations;
- Approves performance management reports;
- Approves Terms of Reference and other specifications;
- Recommends budgetary requirements for the Branch;
- Recommends staff appointments, promotion, recruitment, disciplinary action, leave and general welfare issues;
- Recommends relevant training and development programmes for direct reports to enhance knowledge and performance.
REQUIRED COMPETENCIES
Core
- Oral Communication
- Written Communication
- Customer & Quality Focus
- Teamwork & Cooperation
- Integrity
- Compliance
- Interpersonal Skills
- Change Management
Technical
- Thorough knowledge of strategic planning and evaluation techniques and budget management;
- Excellent knowledge of Corporate/Operational Planning and Budgetary processes and procedures;
- Excellent knowledge of Performance Monitoring Techniques and their applications;
- Sound knowledge of GOJ policy directed at the health sector (to include: Sustainable Development and Modernization Initiatives) and associated areas;
- Sound knowledge of the principles and techniques of research and analysis and the ability to apply that knowledge to health development planning initiatives;
- Excellent knowledge of the Government’s governance, accountability and accounting framework, including relevant guidelines, regulations and legislation;
- Excellent capability to track project benefits realization and lessons learnt activities to feed into on-going improvements;
- Ability to monitor and report on project budgets across the portfolio at stakeholder and Sponsor levels;
- In-depth knowledge and expertise in quantitative and qualitative methodologies, reporting, data quality assessments, data analysis and presentation
- Good at the development, analysis, revision and implementation of policies, programmes, procedures, guidelines, programmes and legislation;
- Strong ability to synthesize multiple ideas and complex information into a coherent summary, as in reports and briefing notes, and to make cogent recommendation for the modification or creation of legislation, policies and programmes;
- Superior verbal and written communication skills, with the ability to deliver presentation with tact, clarity, enthusiasm and accuracy to widely varied audiences;
- A high level of initiative and self-motivation;
- Demonstrated interpersonal and negotiation skills;
- Aptitude for developing and maintaining collaborative relations with team members both within and outside the Ministry, and for functioning effectively on inter-ministerial and multi-sectoral committees and working groups;
- Familiarity with procedures, policies and legislation governing the machinery of government;
- Knowledge of computerized systems and software, with an emphasis on the MS Office suite and projects.
MINIMUM REQUIRED EDUCATION AND EXPERIENCE
- Master’s degree in Public Policy, Management Studies, Business/Public Administration, Public Sector Management or equivalent discipline;
- Certification in Leadership and Change Management;
- Seven (7) years’ experience Public Policy/Analysis, Corporate Planning & Performance Management or related area in the private or public sector, with at least four (4) at which at a senior management level.
SPECIAL CONDITIONS ASSOCIATED WITH THE JOB
- Work will be conducted in an office outfitted with standard office equipment and specialized software. The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions. May be required to travel locally and internationally to attend conferences, seminars and meetings.
Applications with résumés are to be submitted no later than Friday, March 31, 2023 to:
Director
Human Resource Management & Development
Ministry of Health & Wellness
Kingston 10
The Ministry of Health thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.