Terms of Reference – Project Manager Cornwall Regional Hospital Rehabilitation Project

1.0 Project Background

The Cornwall Regional Hospital (CRH), built in 1974, is located two miles from the centre of Montego Bay, on a hill in Mt. Salem. It is a 10 storey, 400-bed capacity multi-disciplinary institution. The Cornwall Regional Hospital is a Type ‘A’ hospital providing specialist services, and is the only hospital outside of Kingston providing most of the specialist services.

There have also been reports of indoor air quality (IAQ) concerns from the 1st – 4th  floor since 2009 affecting the first floor – Radiotherapy; second floor – Western Regional Health Authority (WRHA), Laboratory and Accounting Department; third floor – Radiology; and the fourth floor — offices of the Senior Medical Officer.

 

2.0 MAIN RESPONSIBILITES FOR PROJECT MANAGER

The Project Manager is responsible for the efficient and effective implementation of this project using sound project management principles and project management tools.

 

OBJECTIVES

  • Planning – The Project Manager has the responsibility develop a project management plan to set an impact strategy that includes a full list of activities that are implemented for this project. Also, he or she must define the scope of the project and develop a project schedule accordingly.
  • Organizing a Project Team – The Project Manager needs to develop a plan that will support the team to reach its goal easily without any hindering the performance. The Project Manager will also perform duties of Human Resource such as negotiating, team building and coaching etc. Develop a system to reward team and stakeholder.
  • Time Management – the Project Manager needs to be able to negotiate the achievable deadline and discuss the same with the team. Develop a project that has the following:
    • Objectives
    • Process
    • Estimating duration
    • Schedule development and control
  • Monitor Progress – most of the Project Manager’s time will be spent revolving around monitoring the status of the project through the multiple systems, such as status reports, meetings (formally and informal) updates.
  • Communicate a Vision with the team – The Project Manager shall communicate a vision of where to go and the skills to undertake the related project phase. The team should understand the load of the work and make the possible efforts to convert goals into the mission.
  • Managing the necessary documentation – When the project is completed the Project Manager is to ensure the appropriate documents are available for the final report which includes lessons learnt
  • Contract Management – The Project Manager shall identify risk, measure performance against the scope and schedule baseline as documented in the project management plan.

 

3.0 PERFORMANCE CRITERIA

This job is satisfactorily performed when:

  • Take full responsivity of the project deliverables, quality and success.
  • Monitor the project team during all phases of the project and ensure an effective closing out of the project.
  • Prepare comprehensive project briefs and submit on a timely basis
  • Ensure accurate and complete project scope and bills of quantities are prepared
  • Monitor drawings/sketches/ constructions details are designed where necessary to amplify descriptions in bill of quantity
  • Reports and documents are accurate, maintained and submitted in a timely manner
  • Works comply with technical specification and policies
  • Variations are approved before work instructions
  • All team project members are kept current with relevant information
  • Confidentiality and integrity are maintained

 

4.0 SITE DIARY OR NOTES WHERE APPLICABLE

  • All sections must be filled in i.e. date, day, weather, time lost, workforce and category of worker, number, materials and description, etc.
  • Work in progress should state quantitative work accomplished e.g. area, number, volume, etc.
  • Significant weather should be recorded such as rain, duration, and the impact on the work. E.g. disrupt work, ponding of water leaks, etc.,
  • Carbon paper should be used to ensure copy is made in the diary
  • All work including weekend work activities must be recorded; obtain information from site observation of progress since last visit, site staff/supervisor and or contractors time book

 

5.0 SPECIFIC KNOWLEDGE REQUIRED

  • Knowledge of Jamaican Building and Electrical Codes and or codes of practice for building construction and infrastructure works
  • Knowledge of FIDIC, JCC or (CIC) standard form of contract
  • Knowledge base in structural engineering principles
  • Knowledge of Quantity Surveying Principles
  • Knowledge of GOJ procurement guidelines
  • Project management principles

 

6.0 QUALIFICATIONS AND EXPERIENCE

Bachelor’s Degree in Construction, Civil Engineering or equivalent

Plus

Minimum of five (5) years’ experience in the building construction industry

Training in project management

 

7.0 REQUIRED SKILLS AND SPECIALISED TECHNIQUES

  • Ability to interpret construction working drawings and provide sketches where required to guide contractors
  • Ability to undertake building surveys, formulate solutions and produce bills of quantities for remedial works
  • Use of excel software
  • Use of AutoCAD software
  • Ability to supervise contractors
  • Ability to communicate effectively to various levels of project personnel in both oral and written format
  • Good interpersonal skills and ability to work with a team
  • Excellent time management skills

 

8.0 WORKING CONDITIONS ASSOCIATED WITH THE JOB

  • Required to work beyond regular working hours where critical construction activities necessitate
  • Exposed to various site conditions
  • Frequent travelling to project sites
  • Frequent deadlines.

 

Applications must include the resume of the applicant and must be submitted on or before Monday, March 29, 2021 at 2:00 p.m. Kindly send your application via email to wallaceg@moh.gov.jm and whitekim@moh.gov.jm