Salary: $ 2,190,302 per annum
JOB PURPOSE
Reporting to the Senior Commitment Control Officer, the Commitment Control Officer coordinates and maintains an effective cash management system and ensures the proper planning and control of commitments/expenditures within the limits of the Approved Provision and Warrant Allocations.
KEY OUTPUT
· Commitment Control Registers prepared;
· Commitments requisitions examined;
· Commitment Control Register posted;
· Cash Management Reports prepared;
· Expenditure trends identified;
· Weekly/quarterly outstanding commitments reports prepared;
KEY RESPONSIBILITY AREAS
A.) Technical /Professional Responsibilities
· Assists in arranging the commitment planning meeting at the commencement of each financial year;
· Records warrant allocation to the various accounts of stakeholders, using Excel Spreadsheet and maintaining the data;
· Identifies and classifies commitments according to categories – inescapable, priority and others;
· Ascertains from all sources, the total value of unpaid bills, if any, brought forward from the previous year;
· Prepares Commitment Control Registers for all activities and projects of the Ministry on a Head/Programme/Project/Activity /Object basis;
· Receives and records all request for commitments from the Principal Finance Officer’s office and from Programme Managers;
· Examines commitment requisition submitted to ensure that they are duly authorized by the appropriate officer and whether funds are available under the categories to which commitment relates;
· Certifies the commitment and records amounts in the Commitment Control Register; · Informs Programme Managers of the status of their requisitions and the funds available under their respective programmes;
· Maintains the Commitment Control Register for the Ministry’s Recurrent, Capital A and B heads by ensuring that warrant allocations and cash received are posted correctly and promptly;
· Posts Commitment Control Register on a daily basis to reflect the commitment and/or cash discharged and the balance available on Approved Provision/Warrant Allocation; · Reconciles on a timely basis commitment control registers with the FinMan reports; · Provides age analysis of outstanding bills;
· Provides total value of weekly outstanding commitments to the Senior Commitment Control Officer for submission to the Ministry of Finance and the Public Service;
·Prepares quarterly outstanding commitments reports to the Senior Commitment Control Officer for submission to the Director Management Accounts;
· Prepares and submit to the Senior Commitment Control Officer weekly outstanding commitments and monthly cash management reports;
· Submits to the Senior Commitment Control Officer programmes/activities at risk of exceeding budgetary allocations;
· Assists the Director Management Accounts through the Senior Commitment Control Officer in the planning and utilization of available cash based on the level and categories of outstanding commitments;
· Advises the Senior Commitment Control Officer of slow moving programmes and activities from which funds can be diverted to satisfy the need of activities/projects that are urgently in need of funds;
· Analyze expenditure trends and advises the Senior Commitment Control Officer accordingly;
· Facilitates proper cash management and expenditure control by making available to management, information on the discharged commitments and current cash position on a timely basis on a Head and Programme or Activity/ Project basis.
B.) Other Responsibilities:
· Performs other related duties that may from time to time be assigned by the Senior Commitment Control Officer.
MINIMUM REQUIRED EDUCATION AND EXPERIENCE
· A Bachelor’s degree in Accounting or Management Studies or Business Administration from a recognised institution;
OR
· Association of Chartered Certified Accounts (ACCA) Level 1, or CAT, AAT Certification;
· Plus successful completion of the relevant government accounting and computing courses with one (1) years’ experience,
OR
· Associate Degree in Accounting or Business Administration plus two (2) years’ experience in Government Accounting; OR
· Satisfaction of the Proficiency criteria;
· Any equivalent combination of education and experience.
Applications with résumés are to be submitted no later than Thursday, July 3, 2025 to:
Senior Director
Human Resource Management & Development
Ministry of Health & Wellness
40 Knutsford Boulevard
Kingston 5 [email protected]
The Ministry of Health & Wellness thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.