Salary Scale: Min: $3,770,761.00 – $5,071,254.00 per annum
JOB PURPOSE
Reporting to the Director, Financial Accounts, the Manager, Payroll is responsible to co-ordinate, direct and control payroll preparation, processing, and distribution and for the efficient operation of the Salaries Unit.
KEY OUTPUT
- Progress of payroll preparation monitored;
- Accurate payment of salaries and deductions on the due date;
- Salaries bank accounts monitored;
- Statements and annual returns prepared and submitted;
- Reports prepared;
- Human Resource needs identified.
Key responsibility areas INCLUDES:
- Management/Administrative Responsibilities
- Participates in the development and preparation of the Operational Plan for the Branch;
- Assists with the preparation of the Personnel Emoluments budget by providing pertinent information on all members of staff to the Accounts Management Branch;
- Manages payroll workload to meet operational requirements;
- Provides letters to employees or organisations, of employees salary particulars, such as salary, NHT contributions, Income Tax etc. at their requests;
- Prepares and submits Statements and Annual Returns, ensuring the provision of accurate and timely information for decision making;
- Prepares relevant fortnightly, monthly, quarterly and year-end reports required
- Provides technical advice on Payroll procedures and preparation as required;
- Professional Responsibilities
- Receives all correspondence in respect of salary;
- Directs the preparation of payroll related matters;
- Notes and dispatches correspondence to the appropriate Officer along with any necessary clarification or explanation of any technical matter;
- Ensures that the proper procedures and guidelines regarding the payment of salaries are being carried out by the unit;
- Monitors the progress of payroll preparation;
- Collaborates with the Director, Financial Accounts ensuring that incidences of overpayment or underpayment are eliminated and that proper controls exists for the early detection of errors;
- Ensures that salaries and all deductions are paid on time;
- Ensures that advances and overpayment of salaries are promptly recovered;
- Maintains and balances salary on and off control Register;
- Ensures that the salaries bank account is funded. Account is monitored to avoid overdraft;
- Maintains continuous record of salary particulars of each employee on the payroll showing such information as date of appointment, incremental date, post, cost centre., salary scale, present salary and notes regarding acting appointments etc;
- Ensures all payroll information and records are maintained in accordance with statutory requirements;
- Checks and verifies that all statutory deductions and other authorised deductions are made and paid over promptly;
- Ensures that annual returns such as Income Tax. NIS and NHT are made promptly after the end of the year;
- Ensures that balances in the account at the end of the Financial Year are lodged to the Consolidated Fund;
- Deals with problems related to salaries which officers are unable to solve;
- Provides information and answer to queries in relation to salaries;
- Supports all internal and external audits related to payroll;
- Trains members of staff in the branch on all the complexities and intricacies regarding the computation of salaries and allowances.
- Human Resource Responsibilities:
- Manages the welfare and development of staff supervised through the Performance Appraisal System;
- Provides effective leadership to staff supervised through objective setting, delegating and communicating;
- Identifies training/development needs of staff supervised and makes recommendations as required;
- Provides guidance to staff supervised through coaching, mentoring and training, providing assistance and support as needed;
- Foster teamwork, a harmonious working environment and promotes collaborative working across the Branch;
- Promotes the building of institutional knowledge for the Branch by ensuring that established systems and procedures are documented and disseminated;
PERFORMANCE STANDARDS
- Constantly monitoring the progress of payroll preparation to ensure that all deadlines are met;
- Accurate payment of salaries and deductions on the due date consistently maintained;
- Salaries bank accounts monitored in keeping with set standards and guidelines;
- Statements and annual returns prepared and submitted within specified timeframe;
- Relevant reports prepared are accurate, comprehensive and produced within specified time frame;
- Human Resource needs identified and addressed in a timely manner.
- Good coordination and effective working relations exist with other Divisions/Units and external associates;
- Confidentially, integrity and professionalism are displayed in the execution of duties and personal conduct.
Minimum Required Education and Experience
- Bachelor’s Degree in Accounting/Management Studies with Accounting or BBA Degree from an accredited University or;
- ACCA Level 2 or;
- NVQJ Level 5, Accounting; or
- Degree in Accounting, MIND along with the Diploma in Government Accounting, MIND
Additional information on this position and others can be obtained via the Ministry’s website: (moh.gov.jm)
Applications with résumés are to be submitted no later than Friday, August 18, 2023, to:
Senior Director
Human Resource Management & Development
Ministry of Health & Wellness
10A Chelsea Avenue
Kingston 10
jobs@moh.gov.jm
The Ministry of Health & Wellness thanks all applicants for their interest; however, please note that only shortlisted candidates will be contacted.