Salary: $ 1,711,060 per annum
JOB PURPOSE:
Under the supervision of the Administrator, the Records Clerk ensures that information/documents is organised and stored using the established system, locates and retrieves files and ensures that correspondences are placed on correct files.
KEY OUTPUTS:
- Records for the Welfare Programme filed and updated
- Welfare Programme databases accurately maintained
- Confidentiality protocols observed
- Comprehensive and compliant (organizational & legal) records management system maintained
- Readiness of files for Audits demonstrated
- Records and information swiftly retrieved
- Records maintained
- Records Management best practices observed
- Training session attended
- Recommendations for record-keeping process enhancements made
- Welfare Programme records and metrics prepared and submitted
- Active support given
- Effective communication with internal and external stakeholders maintained
- Reports prepared and issued
- Meeting attended
- Individual workplan prepared.
KEY RESPONSIBILITIES:
Administrative Responsibilities
- Prepares individual workplan in alignment with the Operational Plan of the Unit and in alignment with the GOJ PMAS Guidelines
- Prepares and submits status and ad hoc reports in a timely and accurate manner.
- Attends and actively participates in meetings, briefings, and coordination sessions as required.
- Prepares, compiles, and submits reports as required by the Administrator, providing insights into programme metrics and record-keeping efficiency.
Technical Responsibilities
- Oversees the accurate filing, updating, and maintenance of physical and electronic records related to the Welfare Programme, ensuring they are organized and easily retrievable.
- Performs data entry tasks with a high level of accuracy and integrity, updating welfare programme records and databases in a timely manner.
- Maintains strict confidentiality and security protocols for all records, safeguarding sensitive information related to clients and the Welfare Programme.
- Ensures record-keeping practices comply with legal requirements and Ministry policies; participate in audits by providing necessary documents and information as requested.
- Quickly and efficiently retrieve information and records upon request by the Administrator or other authorized personnel, supporting decision-making and programme administration.
MINIMUM REQUIRED EDUCATION AND EXPERIENCE:
- Certificate in Records and Information Management or equivalent qualifications;
- Four (4) CXC/GCE subjects, including English Language and a numeracy subject;
- Minimum of two (2) years related working experience.
Applications with résumés are to be submitted no later than December 19, 2025 to:
Senior Director
Human Resource Management & Development
Ministry of Health & Wellness
40 Knutsford Boulevard
Kingston 5
The Ministry of Health & Wellness thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.