Salary: Min- $1,753,837.00 – Max: $2,358,715.00 per annum
JOB PURPOSE
To efficiently and effectively manage the administrative operations of the Emergency, Disaster Management and Special Services Branch.
KEY OUTPUT
- Annual budgets prepared
- Expenditures and variance reports prepared and monitored
- Emergency equipment and supplies for the Emergency, Disaster Management and Special Services Branch and the Ministry of Health, National Emergency Operations Centre (MOH NEOC) inventories maintained
- Monthly and quarterly reports on the activities of the branch Compiled
Key responsibility areas INCLUDES:
- Prepares the annual budget for the Emergency, Disaster Management and Special Services Branch.
- Prepares the quarterly cash flow requirement and the income and expenditure statement for the quarterly performance review.
- Monitors the Branch’s expenditure by ensuring that bills incurred by the Branch are committed in accordance with budget allocations.
- Maintains a record of commitments through expenditure and allocations.
- Prepares monthly expenditure and variance reports.
- Compiles monthly and quarterly reports on the activities of the Branch for submission to the Director, Emergency, Disaster Management and Special Services.
- Liaison with the Procurement Manager in order to obtain equipment, furniture, stationery and any other items required for the efficient functioning of the Branch.
- Maintains an inventory of emergency equipment, pharmaceuticals, medical supplies and sundries and other supplies for the Emergency, Disaster Management and Special Services Branch.
- Ensures that recommended stock levels of equipment and supplies needed for activation of the MOH NEOC are maintained
- Coordinates and facilitates the flow of information between the branch and other departments and divisions within the Ministry of Health, Regional Health Authorities and other agencies.
- Ensures the preparation and updating of contact information for Ministry of Health senior staff and members of the National Disaster Mechanism.
- Ensures the availability of an emergency supply of fuel.
- Liaison with the Office of Disaster Preparedness and Emergency Management, Emergency Services and other relevant organizations, as required.
- Arranges all activities related to meetings, workshops, local and overseas travel.
- Liaison with the Director, General Administration to ensure the maintenance of furniture and equipment in the Branch and the MOH NEOC.
- Ensures proper utilization of equipment.
- Assists in the training of personnel islandwide in the use and application of the Supply Management System (SUMA), in collaboration with the Office of Disaster Preparedness and Emergency Management
- Assists the Director, EDMSSB with personnel matters including maintaining a staff record of annual vacation and other leave applications and compiling annual vacation leave roster.
- Performing any other related duties, as assigned by the Director, Emergency, Disaster Management and Special Services.
Minimum Required Education and Experience
- Bachelor’s Degree in Public Administration or Equivalent – plus
- Training in basic government accounting
- A minimum of three (3) years of working experience in an administrative capacity – or
- Any equivalent combination of education and experience
Applications with résumés are to be submitted no later than Tuesday, March 28, 2023, to:
Director
Human Resource Management & Development
Ministry of Health & Wellness
Kingston 10
The Ministry of Health thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.